Accounts Receivable/ Accounts Payable Clerk

PAFA/FAS Branch A/R and A/P Clerk

San Francisco, CA

Description

Position Title: PAFA/FASBranch A/R and A/P Clerk

Reports To: Branch Controller

Status: Hourly

Job Type: Full Time

Supervises: N/A

Location: General Office Location/Building

The Branch A/R and A/P Clerk is responsible for ensuring that the company receives payment for goods and services offered to clients as well as responsible for Processing of vendor and subcontractor payments

A/R Responsibilities:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, and identifies delinquent accounts by reviewing files.
• Creates reports regarding the current status of customer accounts as requested.
• Performs collection activities including preparation of customer statements and collection calls of delinquent accounts.
• Research customer discrepancies and past-due accounts with the assistance of the Branch Controller or other staff.
• Assist in generating monthly billing statements based on the general ledger.
• Assists branch controller in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

A/P Responsibilities:

• Receives and processes incoming invoices from vendors, suppliers, and subcontractors, ensures accuracy and proper expense coding.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identities discount opportunities, and issues stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for; and distributes petty cash.
• Manages sales tax expenses and proper reporting of sales tax based on paid invoices.
• Other related duties as assigned.

Competencies:

• Excellent written and verbal communication skills
• Must be reliable and extremely trustworthy.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Must be able to learn other accounting software systems.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Knowledge, Skill & Other Requirements:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting or business preferred.
• At least two years of related experience is required.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• NetSuite and Bill.com experience preferred.