Accounts Payable Specialist Lead

Role:

At IGE the Accounts Payable (AP) Specialist is responsible to manage and record all

cash outflows at the company and the day-to-day financial transactions data entry into

NetSuite and VOZ (proprietary ERP), including Accounts Payable, corporate credit card

reconciliations, various other transactional issues. The ideal candidate is familiar with

custom fabrication and light manufacturing and is extremely organized in order to keep

track of important financial records and documents as well as making sure each

transaction is entered into the right account. The AP Specialist also should

demonstrate their ability to prioritize tasks, streamline workflows, and pay attention to

detail.

Key Responsibilities :

Cost Management :

• Support and advise IGE’s CEO and Administration Leader on all matters related to cash outflows.
• Review client contracts and verify transaction information related to job costs.
• Receive vendor invoices and accurately post in Accounting system.
• Maintain client job files, working with A/R Lead, from time project is sold to final invoice issued.
• Work with Account Managers, shop personnel and Field Supervisors to confirm that all show and show site Change Orders are included in final invoices from vendors.
• Reconcile monthly credit card bills and accurately apply costs to projects.
• Work with Accounts Payable lead to review any open Purchase Orders prior to preparing final invoices.
• Encourage the use of Purchase Orders on all job related expenditures.
• Assist Controller (or equivalent) in reconciling month end A/P report with A/P trial
• balance if needed.
• Compile Colorado Sales Taxes reports and prepare payment.
• Issue 1099’s each January to vendors and Government.

Vendor Management:

• Work with vendors on establishing and increasing credit limits.
• Contact suppliers on any cost discrepancies between price on PO’s and on vendor invoices (only on invoices that negatively impact IGE).
• Issue any deposit checks for materials or services required by preferred vendors.

Staff Interactions:

• At the end of each week, meet with Administration Leader and identify vendor and specific invoices that should be paid. Perform weekly check runs.
• Work with Accounts Receivable lead to review any open Purchase Orders prior to preparing final invoices.
• Inform Project Managers, Shop and Warehouse personnel of any issues with vendors that may impact required purchases.
• Assist Project Managers and production personnel with any vendor disputes that may arise.

Miscellaneous:

• Assist A/R Lead as requested only if A/P duties are up to date.

Skills and Experience

• +3 Years Minimum Experience
• NetSuite Account Software is a plus or other accounting software.
• Reporting
• Strong excel user.
• Excellent organizational skills with high attention to detail and accuracy.
• High level of communication and vendor’s relationship skills.
• Knowledge of and experience in bookkeeping.
• Strong communication skills and service organization.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Application Question(s):

• How far do you live from our offices in Englewood CO 80112 ?

Education:

• Associate (Required)

Experience:

• Accounts payable: 3 years (Required)

Work Location: In person