Accounts Payable Specialist

Great company - people centered - growth opportunities - great team!
This Jobot Job is hosted by: Chelsea Piekarski
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $55,000 - $65,000 per year

A bit about us:

Our organization is experiencing rapid growth and is in search of an Accounts Payable Specialist who can grow alongside us. We operate in a flexible and agile environment and are seeking a candidate who embodies these qualities.

Why join us?

Join us and become part of a dynamic, fast-paced team where innovation meets opportunity! Dive into a culture that celebrates flexibility, encourages autonomy, and rewards creativity. Here, your contributions don't just fill a role—they help shape the future of our industry. Enjoy the perks of hybrid work arrangements, revel in the thrill of rapid growth, and seize the chance to make your mark. Plus, with our competitive bonuses, your hard work and dedication will be recognized and rewarded. Why join us? Because here, you're not just building a career; you're setting the stage for your greatest achievements.

Job Details

The Accounts Payable Specialist will be a crucial member of our accounting team, focusing on managing the financial aspects of our construction projects. This role requires an individual with specific experience in the construction sector, capable of navigating the complexities of construction invoicing, payments, vendor management, and financial documentation with precision and expertise.
Key Responsibilities:

• Invoice Management: Process, verify, and post invoices related to construction projects accurately and within set timeframes. Ensure compliance with contracts, purchase orders, and work orders.
• Vendor Management: Oversee vendor setups, ensuring all necessary documentation (W-9s, Certificates of Insurance, etc.) is collected and properly filed. Maintain robust vendor relationships, acting as the primary finance contact for vendor queries.
• Lien Releases: Manage the process of obtaining lien releases from contractors and subcontractors, ensuring all legal requirements are met to protect the company from potential claims.
• Certificates of Insurance (COIs): Verify and manage COIs for all contractors and subcontractors, ensuring compliance with company and project insurance requirements.
• Check Runs: Organize and execute regular check runs, ensuring timely payments to vendors, contractors, and service providers. Monitor cash flow to optimize payment schedules.
• Account Reconciliations: Reconcile Accounts Payable transactions, addressing any discrepancies in collaboration with vendors and internal teams.
• Audit Support: Prepare and provide necessary documentation and explanations for internal and external audits, focusing on construction Accounts Payable activities.
• Project Collaboration: Work closely with project managers and procurement teams to ensure financial operations support project timelines and budgets.

Requirements:

• Minimum of 3 years of Accounts Payable experience in the construction industry.
• Comprehensive understanding of construction processes, terminology, materials, and vendor management practices.
• Proficiency in accounting software (e.g., viewpoint, spectrum, Sage, etc..) and MS Office, with a strong emphasis on Excel.
• Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
• Strong communication skills, capable of effectively interacting with vendors, contractors, and internal teams.
• Knowledge of construction finance regulations, including lien laws and insurance requirements.
• Associate or Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.