Accounting Administrative Assistant

About NWS:

NWS Architects, a DLC affiliated company, has over 70 years of architectural practice and has worked and is licensed in 48 States and Puerto Rico. We pride ourselves in getting over 90% of our work from repeat clients, a good number of which have been with us for over a decade. It’s this commitment to our client’s vision, budgets and schedules, while incorporating best practices of architectural sustainability that leads to successful projects.

About the Role:

NWS Architects is looking for an Administrative Assistant to support the daily operations of our team in our downtown Chicago office.

Responsibilities include but are not limited to:

• Office Management
  • Receive and direct general phone calls
  • Receive and direct inquiries generated on the website
  • Coordinate events (group outings, lunch and learns, guests, etc.)
  • Monitor and order supplies
  • Facilitate and monitor IT tickets
  • Book/coordinate travel
  • Maintain material samples
  • Assist with Trainual software maintenance and updates
• Project Management
  • Draft proposals for Project Managers
  • Set up projects on server and BQE software
  • Draft permit responses
  • Assist with and track permit submittals
• Accounting
  • Assist Project Managers and Accountant with billings in BQE software
  • Process and document payments received by mail
  • Collections and invoice follow up
  • Process vendor invoices in BQE software
  • Manage expenses and reports for President

Ideal Candidate:

• At least 2 years of relevant administrative and bookkeeping experience. Experience in an Architecture or Engineering office setting, preferred
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat
• Experience in a professional service Accounting software, preferred
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to prioritize and multi-task
• Positive, can-do attitude and team player
• Willingness to take initiative and complete projects in a timely fashion without excessive oversight
• Quick learner and enjoys solving problems and providing solutions

About DLC:

Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.

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