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Form of workJob Description
Job Description
The Accountant Assistant / Administrative Assistant reports to the General Manager and is responsible for providing support to Hwacheon Machinery America Management in order to ensure effective administrative operation for the company, contribute to and impacts on the Hwacheon operations with a good professional and ethical attitude procuring in a smooth and proficient way a flow of procedures in benefit not only of internal operations but customer satisfaction as well.
Job Responsibilities
· Prepare correspondence, reports and other documents, maintain office files, open and distribute mail.
· Create the AP/AR vouchers using Microsoft Excel.
· Entering Accounts Receivable invoices into QuickBooks
· Assist Management with Personnel travel reports, bookings and reservations.
· Assist the General Manager with data for the ERP System.
· Updating and maintaining daily expenses
· Assist with day-to-day operational problems, monitor, maintain, and place orders for Office and Maintenance supplies.
· Greet and assist visitors, answer phones, direct call and respond to inquiries
· Assist dealers and end user with issues related to invoicing.
· Prepare Agendas for meetings, travel arrangements, and events for the president.
· Assist Accounting executing budget and financial forecast activities.
· Take and distribute minutes at meetings, preserve confidential records and files, maintain record of decisions.
· Support the General Manager in any Administrative requirements
· Assist with preparing internal monthly financial reports
· Assist with financial reports for quarterly board meeting
· Responsible for any other duties as and when assigned
Additional Notes
· Maintain strict confidentiality in performing the duties related to Hwacheon Finances, Administration and its Officers, excellent interpersonal, analytical, time management, problem solving, decision making, computer, verbal and written skills.
SKILLS
· QuickBooks, Microsoft Excel, Microsoft Word, ERP System
. Knowledge of basic accounting
Hwacheon Machinery America, Inc. (HMA) was established in 1993 to support the sales efforts in the North American and South American markets. In order to address the needs of each market and of the customers in the region, we have built a nation-wide as well as local support operations to best serve the unique production requirements from the local clients. Chicago is now the home of Hwacheon Machinery America.
Based in Lincolnshire, IL, we provide technical support and services directly, and through our distributor organization. Effective May 1, 1997, HMA has relocated itself to a larger facility that houses a tech center, a showroom, a spare parts storage, and the engineering support center. Hwacheon is committed to your success-it's committed to delivering to you nothing less than the best quality products and the quality services you deserve.
