Address
Form of work
SalaryAt MIL, we make the complex simple; we bring together the brightest minds and subject matter experts to process precision parts that become components on space, aircraft, and defense systems. The reliability of what we do and how we do it, makes the difference in the lives of those who use these systems. What sets us apart? Our people and our relentless dedication to helping our customers. We are the special processor of choice for missions to the skies, Mars, and beyond.
Our core values guide everything we do:
- Passionate - We believe in what we are doing and the difference we make; Our quality is our passion.
- Collaborative - Treat each other with respect as professionals; We win or lose as a team; Collaboration multiplies our contributions.
- Can-Do - Great isn't good enough; No excuses given or taken; Eagerly willing to accept and meet challenges.
- Own Results - Overcome obstacles, find solutions, and deliver exceptional results; Honor our commitments.
- Quality Driven - Do the right thing; We are honest, transparent, and committed to doing what's best for our customers.
Position Overview: The Administrative Assistant has the primary responsibility of attaining cross functionality and providing backup for administrative and accounting functions as needed.
Essential Job Responsibilities:
- Provide collaborative, front-line support on MIL's live phone system.
- Sanitize, scan, and rename production work orders and other critical documents as part of MIL's document control and digital archiving workflows.
- Assist with various AP/AR tasks including but not limited to verifying receiving paperwork, matching purchase orders, vouchering direct invoices and purchase orders for payment, and collections.
- Contribute towards various peripheral projects, responsibilities, and company initiatives.
- Take part in applicable on-going training sessions and continuous process improvement programs and participate in periodic testing and performance evaluations.
Knowledge, Skills, and Abilities:
- Must be team-oriented, organized, self-starting individual with excellent communication and interpersonal skills.
- Attention to detail.
- Ability to prioritize and efficiently complete tasks with consistent accuracy while adhering to department deadlines.
- Adapt to frequent changes in a highly variable and challenging work environment.
- Closely follow and understand all applicable protocols and instructions.
- Ability to learn and use MIL’s custom administrative software.
Minimum Job Requirements:
- High school diploma or GED is required, some college experience preferred.
- Individual must have some level of experience in an administrative, document control, data entry, data analytics or contract review position, preferably in a manufacturing, or aerospace environment.
- Strong organizational skills reflecting ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Must be a self-starting individual with excellent communication and interpersonal skills.
- A solid working knowledge of Microsoft office products
- Demonstrated ability to meet deadlines in a fast-paced environment.
- Individual must be authorized to work in the U.S. under one of the following criteria: 1. A citizen of the United States, 2. A lawful permanent resident, 3. A non-citizen National of the United States.
Reports: The Administrative Assistant will report to the Purchasing Manager and interface regularly with the CFO and other management leads.
Hours: This is a part-time position every day, Monday-Friday, ideal hours are 9 AM to 3 PM, but flexible.
Please do not hesitate to ask for additional details on any of our benefits & policies
