Support- Curriculum Administrative Assistant

TITLE: Administrative Assistant, Curriculum & Special Education Department
CLASSIFICATION: Non-Certified Position
STATUS: Year-Round Employee
REPORTS TO: Elementary Curriculum Director & Special Education Director
SALARY RANGE: $15.00- $19.50
LOCATION: North Lawrence Community Schools Administration Building
Position Overview:
The Administrative Assistant for the Curriculum and Special Education Departments plays a crucial role in supporting the efficient operation of both departments within the local school district. This position involves a combination of administrative tasks, coordination, and communication to ensure the smooth functioning of educational initiatives and special education programs.
QUALIFICATIONS:

• Strong organizational, communication, and interpersonal skills
• Possess characteristics that represent a positive public relations image
• Proven experience in administrative roles, preferably in an educational setting
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrate proficiency in office software (e.g., Microsoft Office Suite, Google platform applications)
• Demonstrate a high level of motivation and strong organizational skills; able to coordinate multiple tasks at one time & prioritize tasks in order of importance
• Ability to establish and maintain effective working relationships with directors, administrators, teachers and staff; ability to communicate professionally, clearly, and concisely in written and oral communication
• High school diploma or equivalent; associate's or bachelor's degree preferred
• Familiarity with curriculum development and special education processes is advantageous

RESPONSIBILITIES:
Curriculum Department Support:

• Assist in the organization and maintenance of curricular materials and instructional resources
• Coordinate trainings, meetings, and events related to curriculum development and implementation
• Manage communication between the Curriculum Department and other district stakeholders
• Compile and maintain accurate records of curriculum-related activities

Special Education Department Support:

• Provide administrative support to the Special Education Department in the areas of grant management, data collections, and compliance monitoring.
• Assist in the coordination of special education meetings, including scheduling, documentation, and communication with parents and staff.
• Maintain confidential records related to special education students.
• Assist with scheduling to provide seamless service delivery to students between teachers, therapists, and other special education professionals.

General Support:

• Secure arrangements for professional development trips for teachers and staff including booking flights, hotel rooms and registering staff for conferences and trainings
• Input data for recordkeeping in multiple software programs
• Track grant tasks, ordering, payment of invoices and reimbursements
• Maintain records of correspondence with administrative staff, principals, teachers, and staff
• Receive, sort, and distribute incoming deliveries, verifying packing lists
• Reconcile expenditure reports with invoices and expenses for the curriculum and special education departments
• Order materials for the curriculum and special education departments in a timely manner
• Handle confidential test results for students; mail confidential communication to parents
• Maintain communication with supervisors on a regular basis
• Attend meetings with administrative staff
• Assist with payroll tasks for the curriculum and special education departments
• Perform other tasks and assume other responsibilities as assigned by the directors, superintendent or their designee

Data Management and Reporting:

• Collect and organize data related to curriculum implementation and special education services
• Generate reports and summaries for department heads to support data-driven decision-making
• Assist in the preparation of reports required by local, state, and federal agencies

Communication and Correspondence:

• Serve as a point of contact for inquiries related to curriculum and special education
• Draft, edit, and distribute correspondence on behalf of department heads
• Maintain effective communication channels within the departments and with external stakeholders

Office Management:

• Manage office supplies, equipment, and facilities for the Curriculum and Special Education Departments
• Support the organization of professional development activities and workshops
• Perform general administrative tasks, such as filing, photocopying, and phone reception

Working Conditions:
Full-time position, Monday through Friday
Office-based
Note: This job description is a general outline of duties and responsibilities and may be subject to change based on the evolving needs of the school district.