Senior Executive Personal Assistant

Visconsi Companies, Ltd. is one of the most respected names in the shopping center industry with properties and new projects nationwide. We are seeking a polished and mature Executive Personal Assistant to support one of our Co-CEO’s for both business and personal activities .

This valued team member’sresponsibilities will include:

• Managing the Co-CEO’s daily calendar - this includes scheduling and prioritizing meetings, appointments, and other obligations, anticipating and preparing needed materials and ensuring effective follow-up
• Managing the flow of documents and required approvals
• Preparing correspondence which are often of a confidential nature
• Screening telephone calls, personally responding to routine requests for information and directing other calls to appropriate individuals
• Communicating and interacting with the internal team and external parties in a professional and courteous manner
• Arranging domestic and international travel plans, accommodations, and itineraries for both business and private needs
• Tracking and processing business expenses
• Supporting outside Board and association roles
• Supporting the Co-CEO’s other business interests
• Coordinating and keeping very detailed track of the Co-CEO’s personal responsibilities – insurance, healthcare, bill payment, banking, taxes, investments, vehicles, house maintenance and other items that may arise
• Managing social engagements, making reservations, placing orders, and coordinating family-related engagements
• Performing all responsibilities in total accord with the company’s Core Values

The qualifications we seek are:

• Minimum of 10 years of professional administrative experience working for top-level executives supporting both business and lifestyle requirements
• Strong organizational skills, detail-oriented, and the ability to handle multiple tasks
• Exceptional computer skills and software application proficiency, especially MS Office Suite (Excel in particular)
• Familiarity with QuickBooks or other accounting software is a plus
• Experience with document management systems such as DocuSign
• Strong proofreading and editing skills with exceptional attention to detail
• Ability to communicate clearly, including both written and oral communication skills, and an excellent command of the English language
• Exceptional interpersonal skills
• Professional demeanor and a high level of discretion and confidentiality
• Demonstrated judgment, tact, and diplomacy in dealing with internal and external customers
• Professional who prides her/himself on a flawless work ethic
• A degree is not mandatory but is a valued credential

This position is located at our corporate headquarters in Pepper Pike, OH.

If you are an experienced Senior Executive Assistant looking for a challenging role in a dynamic environment, we would love to hear from you. This position offers competitive compensation, a team bonus plan and an attractive benefits package. Please submit your resume highlighting your relevant experience.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person