Executive & Personal Assistant To The Founder/Ceo

Accounting Barn is a modern accounting boutique specializing in Controller and CFO services for the small business community. We are actively seeking our next strategic hire - an experienced Executive & Personal Assistant tothe Founder/CEO. You will be a key team member taking over administrative tasks to ensure smooth day-to-day operations and create bandwidth for the Founder/CEO. This is a role for someone who loves being an Assistant and has a true passion for supporting others in their professional and personal lives. This is a hybrid position located in central Columbus, OH.

OUR VISION
Our vision is to be the Controller/CFO resource for the small business community. We hope that, as a result of our services, we can be a part of a community of successful small business owners who have accomplished their dreams, both professionally and personally…who now give back to new entrepreneurial visionaries.

OUR MISSION
Our mission is to empower entrepreneurs with financial intelligence.

OUR CHAMPION MINDSET VALUES

• Grit - Passion + Perseverance
• Commitment - In it to win it
• Teamwork - It takes a village
• Education - Always learning
• Empathy - Understand the entrepreneurial lifestyle
• Have Fun - Celebrate the small and big wins

ROLE RESPONSIBILITIES
General

• Filter, organize, prioritize and execute the ongoing list of professional and personal administrative tasks.

Communication Management

• Manage the Founder/CEO’s e-mail inbox and folders as well as Slack channels.
• Escalate important communications to Founder/CEO.
• Correspond with internal/external parties by crafting high quality emails and Slack messages.

Calendar Management

• Skillfully manage the Founder/CEO’s calendar to ensure adequate time allowed.
• Schedule meetings for Founder/CEO and leadership team using Zoom.

Meeting Coordination

• Conduct daily briefing with Founder/CEO of daily schedule as well as evolving future schedule.
• Ensure meeting participants are prepared by distributing necessary documents.
• Develop and maintain leadership team meeting pre-work/agendas, reports/presentations, meeting notes and action items/due dates.

Document Management

• Organize documents in SharePoint files.
• Maintain files and password records in Keeper.

Expense Management

• Assist Bookkeeper with receipt management and coding for credit/debit card purchases in Expensify.

Travel Management

• Research and book travel arrangements, including flights, accommodations and transportation.
• Prepare itineraries for all professional and personal trips.

Special Project Support

• Assist with ad-hoc requests and special projects.
• Conduct research and present findings.

Business Development Support

• Manage the Founder/CEO contacts by entering pertinent information into CRM.
• Assist with new client/project onboarding.
• Assist with prospect/client gifting strategy.

Employee Support

• Assist with new employee onboarding.

Personal Support

• Support the Founder/CEO with personal tasks related to home, animals and vehicles.
• Communicate directly with other support personnel and vendors.
• Manage retail purchases, deliveries and returns and weekly meal orders.
• Run weekly errands, including Kroger and Target.
• Schedule weekly/monthly personal appointments.
• Schedule weekly animal appointments.
• Schedule monthly vehicle maintenance.
• Maintain Expensify and QuickBooks Online (QBO) for personal budget.

DESIRED QUALIFICATIONS

• Education: Degree in business administration or a related field is preferred.
• Experience: Prior experience supporting a C-suite executive, preferably at an entrepreneurial company.
• Team and Individual Player: Collaborative with others, but also able to work independently.
• Organizational Skills: Ability to handle high volume of incoming tasks simultaneously, prioritize tasks effectively and execute tasks efficiently.
• Time Management Expertise: Master calendar manager.
• Communication Etiquette: Clear written and verbal communication skills.
• Tech Savvy: Proficiency in Microsoft Office 365, Slack and Zoom. Willingness to learn other apps.
• Adaptability: Capable of working in a fast-paced, growth-oriented environment.
• Confidentiality: Trustworthy and maintains a high level of discretion and confidentiality in handling all matters related to the Founder/CEO and the company.
• Critical Thinking: Anticipates needs and is proactive/takes initiative. Able to problem solve with possible solutions.
• Professionalism: Maintain a professional presence at all times.
• Availability: Dependable and dedicated. Flexibility to work outside regular business hours if needed.

Please send a cover letter, telling us about yourself and why you think you’re the right candidate for this position, as well as your resume. Please note that you must be able to successfully pass a criminal background check and credit check.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Columbus, OH 43219