Address
Form of work Harrison Street is a leading investment management firm exclusively focused on alternative real assets. Headquartered in Chicago and London with offices throughout North America, Europe and Asia, the Firm has more than 280-employees and nearly $56 billion in assets under management. Clients of the Firm include a global institutional investor base domiciled in North America, Europe, Asia-Pacific, Middle East and Latin America.
Harrison Street is seeking to hire a Receptionist/Administrative Assistant to join their Chicago team. This position will be responsible for a variety of day-to-day reception tasks, providing administrative support to several teams and assisting the Office Manager with various employee experience duties.
The ideal candidate will be well organized with phenomenal customer service skills. They must be comfortable dealing with people and able to carry out duties with accuracy and speed. Successful candidates will possess the ability to thrive in a high energy office environment as a team player. In addition to the responsibilities listed below, other ad-hoc projects may be assigned from time-to-time.
Receptionist Duties:
- Generate a positive impression by welcoming visitors, responding to requests, and supporting coworkers.
- Provide information to visitors, answer inquiries, and direct them to the appropriate personnel or resources.
- Answer incoming calls to the main line and forward or take messages when appropriate.
- General housekeeping - keep common areas tidy, prepare conference rooms for meetings.
- Manage conference room calendars.
- Enter guests into the building security system.
- Assist with all aspects of internal office parties and events (such as lunches, birthday celebrations, c-suite lunches, themed socials, happy hours, etc.) including; ordering catering, set up/take down of catering items.
- Manage Sweetgreen Outpost coverage and account
- Serve as the main point of contact for all intermural sports programs. Provide guidance and support as needed.
- Prepare and email monthly new hire spotlights to the firm via email.
- Maintain firm-wide documents (e.g. phone list, floor plan, people doc, etc.)
- Provide coverage to the other receptionist as needed including; breaks, lunches, PTO and ad-hoc projects that take them away from the front desk.
- Ad-hoc projects as assigned.
Administrative Duties:
- Provide administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
- Assist with travel arrangements, including booking flights, hotels, transportation and compiling expense reports.
- Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
- Ad-hoc projects as assigned.
Knowledge and Skill Requirements:
- 2+ years of front desk reception and/or administrative experience.
- Ability to independently organize and prioritize workload.
- Excellent typing and advanced computer skills, including competency with Microsoft XP and MS Office.
- Strong self-initiator with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
- Ability to communicate effectively both verbally and in writing.
- Must be able to work well under pressure.
- Superior interpersonal skills are necessary and must be a strong team player who is able to work with diverse personalities.
- Customer-focused with a professional and welcoming demeanor.
Harrison Street is proud to be an equal opportunity employer committed to diversity, equity and inclusion in the workplace and is an affirmative action employer. All qualified applicants will receive consideration for employment without regard to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
If you require accessibility assistance applying for open positions, please contact our ADA Accessible Line at (312) 920-0500 or careers@harrisonst.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
Harrison Street does not accept unsolicited headhunter and agency resumes. Harrison Street will not pay fees to any third-party agency or company that does not have a signed agreement with Harrison Street.
Apply for this job
