Front Desk Receptionist/Administrative Assistant

Job Summary:
We have an opening for an Office Assistant in our Elmhurst, IL office. We are looking for a personable, organized, hard-working, experienced individual who thrives on interacting with people in a fast-paced work environment. Front desk employees are often the first employee that the customer or the public comes in contact with so you'll also be responsible for leaving a great first impression for the Company.

Hours: Monday – Friday 9am to 4pm

Pay Rate: $16 to $20

The Office Assistant performs daily activities necessary to operate a residential real estate office. The Office Assistant is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• General Duties Include:
• Process listings, sales, and closings that are turned in by the agents
• Use our various software programs to process listings, sales, and closings
• Assist with monthly newsletters and social media accounts
• Scan checks
• Perform receptionist responsibilities: including greeting visitors, answering incoming calls
• Process incoming and outgoing mail
• Assist our Sales Agents with troubleshooting and resolving issues
• Monitor inventory of all office supplies
• Maintain organized and accurate files on all work processes
• Make daily outbound calls using scripts as per instructions
• Open and close the office daily per office instructions
• Support the managing broker as needed

• QUALIFICATIONS
• Person should possess the following:
• Excellent writing & communication skills
• Proficient with technology (Microsoft Office, Google products, and other back-office software)
• Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines
• Consistent with follow-up and follow-through
• Organization skills
• Strong typing skills

Personable & Friendly

• EDUCATION and/or EXPERIENCE

Combination of education and experience sufficient to successfully perform the essential duties of the job

LANGUAGE SKILLS

• Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner

MATHEMATICAL SKILLS

• Basic Accounting knowledge helpful in processing closings, deposits, and statements

PHYSICAL DEMANDS

• Mobility to work in a standard office setting using standard office equipment including:
• Stamina to maintain attention to detail despite interruptions
• Strength to lift and carry files weighing up to 3 pounds
• Vision to read printed materials and a computer screen
• Hearing and speech to communicate in person and over the telephone

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person