Receptionist/Administrative Assistant

The Receptionist & Administrative Assistant is a full-time position that covers the company’s reception and administrative office needs, while supporting the work of the other administrative staff. The position will coordinate front desk tasks while helping to organize, order, and stock supplies.

Specific duties:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answering and redirecting phone calls appropriately.
• Handle mailing services as needed.
• Assisting the other administrative staff in creating and copying brochures and marketing materials for our sales associates.
• Undertake daily administrative tasks to ensure the functionality and coordination of the company’s activities.
• Keyholder, close down the office in the evening, locking all doors and setting alarm.
• Support the staff in organizing various company social events and fundraising activities.
• Preparing refreshments and setting up room for company meetings, trainings, and events.
• Assist in the organizing of promotional events and attend to them to facilitate their success.
• Assist in composing and posting online content on the company’s social media accounts.
• Ensure reception area and workroom area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and office supplies)
• Order office supplies and marketing materials as needed

Requirements:

• Professional demeanor and ability to work in office setting
• Good understanding of office protocol and marketing principles
• Demonstrable ability to multi-task and adhere to deadlines
• Well-organized with a customer-oriented approach
• Comfortable with Social Media
• Proficient knowledge of MS Office, and ability to learn marketing computer software and real estate online applications
• Excellent communication and people skills
• High School diploma; experience in office environment, Marketing, Business or relevant field is a strong advantage
• Positive attitude and ability to remain courteous and professional under pressure

Key Skills:

• Confidence
• Professionalism
• Organizational skills
• Attention to detail
• Adaptability
• Creativity
• Team player
• Communication skills
• Computer skills

• $15-$18/hour, depending on experience
• 36-40 hours/week (4-5 days during week, 10am – 2pm Saturdays)
• Paid time off and retirement benefits
• Health insurance benefits
• Retirement account matching
• Vision & dental plans available
• Short term / disability insurance available

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 36 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person