Administrative Assistant/Receptionist

Administrative Assistant

The Wellness Center is an Outpatient Mental Health Center that is rapidly growing. We take pride in providing quality, competent services to individuals in the community. We are a close-knit group looking to add another member to our team.

Administrative Assistant Job Responsibilities:

• Present as the friendly and resourceful face of the office
• Ensure efficient and confidential client management processes
• Supports company operations by maintaining office systems.
• Maintain a clean and accessible office
• Cultivate confident relationships with new and existing clients
• Act as a liaison between providers, clients, and visitors
• Welcome visitors and patients at the front desk of the office
• Schedule appointments for clients
• Record and organize client records utilizing appropriate software
• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Serves as point of contact for all outside referrals
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Keep up-to-date with changes in medical and insurance legislation
• Contributes to team effort by accomplishing related results as needed.
• Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.)
• Handles mail, invoices, and accounts payable
• Ensure compliance with procedures
• Process insurance claims for services rendered in compliance with law requirements
• Screening and where possible, responding appropriately to emails on increasingly complex matters, in a manner that reflects an ability to discern between critical and less urgent matters
• Procures equipment (phones, IT equipment)
• Supports offsite meetings and conferences sponsored by the CEO
• Assists with social media influence and marketing
• Assists with tasks delegated by the Management Team as needed.

Work Benefits:

Mileage Reimbursement

Occasional Free Lunches

Qualifications / Skills:

Education, Experience, and Licensing Requirements:

• Bachelors Degree, Master's Degree Preferred
• Two to three years’ experience in a mental health office setting
• Proficient with office software
• Superb Organization
• Strong Communication Skills
• Team Player

Work Schedule: Monday through Friday (In-Person)

Pay: $17.00-$19.00 an hour

Job Type: Part-time

Pay: From $17.00 per hour

Benefits:

• Employee discount
• Professional development assistance

Schedule:

• Monday to Friday

Work Location: In person