Receptionist / Administrative Assistant

Treat every employee like family, because family comes first!

Administrative Assistant

Job Overview

Penco Electric & Generators has been proudly serving the greater Chicagoland area for over 16 years! Our wonderful reputation and excellent service has given us the ability to successfully expand throughout these years. Well guess what? Time to expand again! We are seeking to immediately hire an Administrative Assistant to join our family.

If you're a passionate self-starter, with attention to detail then Penco Electric & Generators is just the company for you. We’re looking for skilled, likeminded, professional employees to join our family! Interested? Then here’s the rub…

• Job Security
• Excellent Wages
• Profit Sharing
• Benefits

Responsibilities for Administrative Assistant

• Ability to interact and maintain a level of professionalism with our customers
• Answer and direct phone calls to the appropriate department
• Organize and schedule and book appointments within our web-based software
• Plan meetings and take detailed minutes, to review within the specific division
• Script and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly weekly, monthly, quarterly, and annual reports
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Submit and reconcile business expense accounts and reports
• Act as the point of contact for our internal and external clients
• Book travel arrangements, including maintaining budget of the specific event
• Liaise with operations managers and others Administrative Assistants to handle requests and queries from senior managers

Qualifications for Administrative Assistant

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Word, Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Degree; additional qualification as an Administrative assistant or Secretary will be a plus
• College Degree; with limited experience in this role, but a willingness to learn will be considered as well
• Valid driver's license in state of residence

Looking forward to hearing from you, as we expand in 2023!