Public Works Administrative Assistant/Cemetery Clerk

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant/Cemetery Clerk. In this role, you will provide administrative support to our Public Works Department while also serving as the primary point of contact for cemetery-related inquiries and services. The ideal candidate will possess excellent public relations and communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

Supervision Received: Works under the supervision of the Public Works Director or his designee.

Duties:

· Assist with general administrative tasks such as answering phones, responding to emails, and managing correspondence.

· Help cover front, greet public, take payments, etc.

· Maintain accurate records and files, both electronic and hard copy, ensuring confidentiality and security of sensitive information.

· Prepare and distribute departmental communications, reports, and presentations as needed.

· Coordinate meetings, appointments, and training for department staff.

· Assist with procurement processes, including purchasing supplies and equipment.

· Serve as the primary point of contact for cemetery-related inquiries, providing excellent customer service to families and visitors.

· Manage cemetery records, including plot ownership, interment details, and maintenance schedules.

· Coordinate cemetery plot sales, reservations, and interment arrangements, ensuring compliance with regulations and policies.

· Process burial permits, death certificates, and related documentation in accordance with state and local requirements.

· Submit annual cemetery reports.

· Assist Community Development with radius reports, phone, etc.

· Performs other duties related to the department as assigned.

· Assist in maintaining deliverable calendar.

Qualifications:

· High School Diploma or equivalent is required.

· Previous experience in administrative support role.

· Familiarity with cemetery operations and regulations is desirable.

· Proficiency in Microsoft Office Suite and other office software.

· Strong organizational skills and ability to prioritize tasks effectively.

· Excellent communication skills, both verbal and written.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Detail-oriented with a high level of accuracy in data entry and record-keeping.

Must pass a criminal background check and other pre-employment screening.

Work Hours
8:30 a.m. to 5:00 p.m., M-F

Opening/Closing Dates

03/04/2024 – 03/14/2024

Grantsville City is Equal Opportunity Employer

Job Type: Full-time

Pay: $18.50 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Grantsville, UT 84029: Relocate before starting work (Required)

Work Location: In person