Administrative Assistant

Big-D is looking for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy.
Big-D Construction, is looking for a Administrative Assistant to join our team of professionals based in Salt Lake City, UT.
Position Summary:
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Experience / Training:

• A High School Diploma or GED is required
• Business school, Associate's degree or equivalent is a plus
• 3 years in an administrative support role is required

Critical Skills:

• Displays professional appearance and conduct. Makes a good impression on others.
• Is able to handle multiple tasks simultaneously.
• Maintains effective professional relationships with others. Uses tact.
• Maintains high standards of ethics, conduct, and organizational policies in job-related activities.
• Initiates contact with guests easily and in a friendly and cordial manner.
• Expresses self clearly and effectively when talking with individuals and groups.
• Dependable and willing to modify plans and behavior when necessary to meet a goal.
• The ability to operate a multi-line phone system and other office equipment, such as computer, printer, copier, fax, and postage machine.
• Intermediate skills in Microsoft Office suite of products.
• Ability to perform light clerical work, such as typing, filing, and sorting.
• Great Customer Service Skills.
• Ability to type 40 wpm.

Duties, Responsibilities and Expectations:(other duties may be assigned to meet business needs)

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Reserve/coordinate conference rooms as requested.
• Assists all departments with various clerical needs.

Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• Regularly required to sit, talk and/or hear
• Regularly required to work with a computer
• Occasionally required to reach with hands and arms, climb or balance, stand, stoop, kneel or crouch
• Occasionally lift and/or move up to 20 pounds
• Specific vision abilities include close vision, the ability to adjust focus, and color vision

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• The noise level in the work environment is usually quiet to moderate

Benefits:

• Free Medical & Dental Insurance premiums
• HSA (Health Savings Account) with employer contribution
• 401k with Match
• Long-Term & Short-Term Disability
• Life Insurance
• Supplemental Benefits
• PTO & Paid Holidays

Additional Job Information
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)