Advancement Administrative Assistant

Salary: $16.00 Hourly
Location : Snow College - Ephraim, UT
Job Type: Part-time
Job Number: 00453
VP Organization: Part-time
Opening Date: 12/07/2023
Closing Date: Continuous
Qualifications

• Associates Degree preferred (or equivalent experience)
• Strong writing skills (writing sample requested)
• Proficient at Microsoft Word and Excel
• Blackbaud or other database administration experience preferred
• Ability to multitask and work under pressure
• Ability to work independently in the absence of specific instruction
• Strong organization and time management skills
• Ability to manage a consistent work schedule while balancing flexible assignment requirements
• Ability to establish and maintain effective working relationships with others
• Strong attention to detail and accuracy
• Ability to maintain confidentiality
• Excellent and effective troubleshooting skills and application of critical and analytical thinking concepts to work assignments and to problem resolutions
• Must be able to provide excellent customer service, including effective verbal and written communication skills

Major Responsibilities/Duties
GENERAL DUTIES:
Coordinates the administrative functions of the Advancement Office and serves as the administrative support for the
Director of Advancement.

• Provides daily database administration including gift entry, data management, and gift acknowledgement for the Foundation.
• Serves as customer service leader for the Advancement Office. Interacts with constituents at all levels. Coordinates all aspects of donor recognition and cultivation activities.
• Produces reports, reconciles giving data with the Business Office, and manages related database tasks.
• Creates and manages lists for direct mail and stewardship efforts.
• Coordinates appointments for the Advancement Director as needed.
• Ensures ethical and confidential management of donor and prospect records.
• Provides staff support for the Foundation Board, including board and committee meeting scheduling, setup, and meeting minutes.
• Performs additional duties as assigned by the Director of Advancement including special projects.

Specific tasks:

• Daily gift entry and letters
• Monthly gift charging
• Monthly gift reports
• Other Reports
  • 1. Tax reports
• Mailers
  • 1. Annual mailer design and list
• Sponsorship renewals Board Support - type minutes, schedule room and catering, work with members, update website, etc.
  • 1. Foundation Board Alumni Council Scholarship Committee
• Other associated committee
• Other tasks as requested.

Additional Information
Preferred 5 days per week, but can be flexible. No remote work, except special circumstances.
Position is open until filled. Applications will be reviewed as received.
Apply online
Applications received by 11:59 PM on April 10, 2024, will be eligible for review by the hiring committee. Applications received after that date may not be reviewed by the hiring committee unless deemed appropriate by the college administration.
Snow College is an Equal Opportunity/Affirmative Action employer and educator.
With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students.
Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States.
The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor's degrees. To learn more about Snow College, please visit our website.
To find out the most current information on perks offered by Snow College to part-time employees, please review the following
362 PART-TIME EMPLOYEE PRIVILEGES
April, 1997; Rev/May, 2000 (Effective July 1, 2000)
Definition.
A part-time adjunct faculty member is employed at less than 75% time annually and teaches at least one credit hour or more.
A part-time staff member is employed at less that 75% time annually. The employment time is three continuous months at an average of 15 hours a week.
Student hourly employees are exempt from the part-time privileges of this policy.
Privileges.
Upon authorization by the hiring department, part-time employees as defined under this policy will be issued a Snow College Part-Time Staff/Faculty Identification Card at the time of hire. The card entitles the holder to all of the privileges associated with a Full-Time Staff/Faculty Identification Card including, but not necessarily limited to, general admission or discounted prices for athletic and cultural events; Snow College library card issuance; computer network, Web, and e-mail access; bookstore sponsored discounts; and other discounts associated with the ID card at either campus. Supervisors have the right to terminate the privileges at any time during the fiscal year.
Non-inherent Privileges.
Privileges of full-time employees such as, but not necessarily limited to, college parties or gatherings, professional development activities, office/computer/telephone access, current expense budgets may be provided to part-time employees only at department discretion.