Address
Form of work
SalaryThe Donor Relations team in University Advancement is seeking a student worker to assist with project management and administrative tasks. This role assists the Senior Operations Strategist in invoice and p-card reconciliation, programming and agenda-setting for team meetings, providing general administrative support to team, handles special projects as assigned, offers customer service for external contacts, and is responsible for maintaining office supplies and swag. Additionally, the position serves as the central contact point for DCPO-DR, offering administrative support such as calendar management, meeting coordination, and conflict resolution.
Responsibilities
- Monitor project management software
- Provide status reports at bi-weekly project meetings
- Oversees the input and recording of invoices and receipts
- Works with Senior Operations Strategist to ensure p-card reconciliation and reporting is completed in a timely manner
- Serve as a central contact point for DCPO-DR, providing administrative assistance including, but not limited to: scheduling and maintaining calendar, coordinating meetings and problem-solving calendar conflicts
- Assists Senior Operations Strategist with Team Meeting programming and agenda
- Administrative assistance to the DR team at large as needed
- Special projects as assigned
- Customer service for both internal and external colleagues
- Maintaining office supplies and swag
Minimum Qualifications
Must be a current, enrolled undergraduate student at the University of Utah.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Highly Preferred:
- Pursuing degree in a related field plus one year of related experience or equivalency.
- Demonstrated human relations and effective communication skills
Other Preferences:
- Strong triaging and organizational skills are essential.
- Must have proficiency in Microsoft Office Suite.
- Skills related to project management, operations management, data entry/analytics are a plus.
- Students interested in pursuing a career in higher education, non-profit management, public administration, or fundraising/donor relations are encouraged to apply.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you a current University of Utah student?
- Yes
- No
- * Do you have 1 or more years of related experience?
- Yes
- No
Applicant Documents
Required DocumentsOptional Documents
- Cover Letter
- Resume
- List of References
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
Open Date
03/18/2024
Requisition Number
PRN14643N
Job Title
UU Student - Admin/Clerical
Working Title
Operations Administrative Assistant
Job Grade
SJ
FLSA Code
Nonexempt
Patient Sensitive Job Code?
Type
Non Benefited Staff / Student
Temporary?
Yes
Standard Hours per Week
19
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Up to 20 hours per week, Monday–Friday. Schedule will be determined upon hire. In-person work required, with possibility of remote work.
Is this a work study job?
No
VP Area
Academic Affairs
Department
00702 - Development Services
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$16 per hour
Close Date
