Pt Administrative Assistant

The SSS III provides entry-level administrative support and clerical duties. This position requires basic organization, computer and typing skills. Duties include:
Provide clerical support (typing, electronic and paper filing, copying, processing paperwork, etc.).
Perform receptionist duties (answer phone calls, greet visitors, maintain Coroner's schedule).
Sort and distribute incoming mail.
Maintain and order office supplies and related materials.
Maintain databases, logs, and spreadsheets.
Archive case files.
Will frequently work with payments and checks from customers.
Will work as a team member in the office setting, communicating actions to staff.
May have to work independently with no supervision.
Must be deadline- and budget-conscious.
Ability to prioritize and organize work.
Other duties or special projects as assigned by the Coroner or Chief Deputy Coroner
Requirements include intermediate Microsoft Word, Excel, and Outlook skills.
Confidentiality is critical to this position.

• Provide clerical support (typing, electronic and paper filing, copying, processing paperwork, etc.).

• Perform receptionist duties (answer phone calls, greet visitors, maintain Coroner's schedule).

• Sort and distribute incoming mail.

• Maintain and order office supplies and related materials.

• Maintain databases, logs and spreadsheets.

• Archive case files.

• Perform other duties, tasks and special projects, as required.

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).

• Six months to one year of general office experience (typing, clerical, filing, copying, etc.).

• Receptionist duties (answering phone, greeting visitors and maintaining Coroner's schedule).

• Will frequently work with payments and checks from customers.

• Will work as a team member in the office setting, communicating actions to staff.

• May have to work independently with no supervision.

• Must be deadline- and budget-conscious.

• Ability to prioritize and organize work.

• Strong interpersonal skills.

• Ability to maintain confidential information and handle confidential matters.

• Basic spelling, grammar and math skills.

• General computer knowledge.

• Good verbal and written communication skills.

• Ability to interface with all levels of County management.

• Basic typing / word processing skills (minimum of 40 wpm).

• Ability to use office machines (fax, copier, calculator, etc.).

Preferred Skills, Knowledge & Experience:

• One to two years of general office experience and skills.

• Strong customer service skills.

• Strong time management skills.

• Ability to multi-task.

• Ability to deal with all types of people and personalities.

• Familiar with County policies and procedures.

  
  

• Computer Skills:

  To perform this job successfully, an individual should have:

• Intermediate Microsoft Word skills

• Intermediate Microsoft Excel skills

• Basic knowledge of Microsoft Access.

• Basic Microsoft Outlook skills (Email and Calendar)

• Basic Internet skills (for research purposes).