Administrative Assistant (Ft, Days) - Jefferson Center City, Neurosurgery

Administrative assistant for Neurosurgeons, to make their patient appointments, maintain a current and accurate calendar for their daily routine. Work with the electronic medical system for any task assigned to the team. Other duties as assigned according to the daily needs of the physician and practice.

• Answer any/all calls that are received for new patient appointments. Make sure all the necessary reports are received in the office. Forward all reports to the physician for review.
• Once reports are reviewed and the physician clears the patient for an appointment, schedule the appointment with the patient through the IDX system. Mail out a new patient package to patient for completion with all the practice information detailed.
• Work the electronic medical records system, answer all task as assigned to your team. Forward any calls not able to answer to nursing or physicians.
• Answer any emergency calls that come into the office for their physician from the emergency line.
• Take any necessary messages when the physician is not available. Make sure they are delivered via any means necessary, email, cell phone or electronic medical record.
• Each morning on a Daily basis answer any messages from the previous night with the message center
• Open and distribute all the mail that comes into the office for each physician, make sure any mail that is priority is immediate attention. Review any and all faxes that come into the practice for the physician's patients.
• Keep all necessary dates on the JEFF CAL for each physician to make sure that they are aware of what their day will consist of each and every day.
• Other duties as assigned to ensure the proper flow of practice operations.

Conditions of Employment
Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.
Closing Statement
Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.
Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.
Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.
Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.
Par Reference Code
101687