Administrative Assistant

Administrative Assistant (Part Time)

Bethlehem, PA

About Bubble Goods:

Bubble Goods is building the largest selection of healthy, better-for-you, independent labels in the US, culminating in a one-stop-shop online grocery experience for customers nationwide. Bubble Goods is on a mission to change the landscape of our food system by removing the limits of previous big food manufacturing and distribution by leveraging a lean, digitally native marketplace in order to improve both shopper and new brand experiences. Bubble Goods shoppers have access to 1000+ independent and diverse food brands from across the USA.

Our team prides itself on providing an environment that encourages growth, giving you the opportunity to lead projects and own the work you do. We like to think of ourselves as being as analytical as we are creative. There is a method to deliver the deliciousness. We are driven by our principles rooted in quality and committed to providing the best consumer experience. We're constantly looking for chances to create a more inclusive, fun, collaborative, and effective work environment.

The team at Bubble Goods has deep industry knowledge and experience in the food, wellness, technology, and media space hailing from notable companies; Daily Harvest, Microsoft, Thrillist, Tushy, Poshmark, Wish, and Hu Kitchen.

Position Overview:

Bubble Goods is looking for an organized, forward-thinking and process oriented individual who is passionate about business operations-- especially in the emerging food and beverage space! We are dedicated to innovation and growth, and we're seeking a highly organized and proactive Administrative Assistant to support our CEO and ensure the efficient functioning of our operations.

As the Administrative Assistant to the CEO at Bubble Goods, you will play a pivotal role in supporting our CEO and executive team while managing various administrative tasks critical to the success of our business. You will be responsible for handling updates related to HR, payroll, and onboarding new accounting partners to maintain the company's deadlines and operational efficiency.

This is a fantastic opportunity to make an outsized impact in a booming industry – come take it!

Please apply on our Careers page through the link below, and we'll be in touch!

https://view.monday.com/3691927483-92c6f5cbfe44fcb3a0f5df4daca99b98?r=use1

You will:

• Assisting with the preparation and distribution of internal and external correspondence, reports, and presentations.

• Manage and organize electronic and physical files, documents, and records related to HR, payroll, and accounting activities.

• Assist with HR-related tasks, including updating employee records, managing payroll, and coordinating benefits administration.

• Handling incoming and outgoing communications, including emails, phone calls, and inquiries.

• Support the onboarding process for new employees, including paperwork completion, orientation scheduling, and communication of company policies and procedures.

• Coordinate with accounting partners to ensure timely submission of financial documents, invoices, and reports, and facilitate smooth collaboration between internal teams and external partners.

• Assist in event planning and coordination for company meetings, conferences, and other events, including logistics and scheduling.

• Conduct research, compile data, and prepare reports as requested by the CEO or executive team.

• Providing general administrative support to team members and executives as needed.

• Performing other duties and responsibilities as assigned.

You should bring:

• Proven experience as an Administrative Assistant, virtual assistant, or similar role.

• Excellent communication skills, both written and verbal.

• Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.

• Proficiency in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint) and/or Google Suite.

• Familiarity with online communication and collaboration platforms such as Slack, Zoom, and Asana.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Self-motivated with a proactive approach to problem-solving and decision-making.

• Attention to detail and accuracy in completing tasks and assignments.

• Adaptability and flexibility to work in a fast-paced and dynamic startup environment.

• Bachelor's degree or equivalent work experience preferred.

Anticipated Compensation for this role: $20/hour*

Please apply on our Careers page through the link below, and we'll be in touch!

https://view.monday.com/3691927483-92c6f5cbfe44fcb3a0f5df4daca99b98?r=use1