Part-Time Administrative Assistant/Office Services Clerk

This position reflects the hybrid nature of the office post-pandemic and the shift away from in-person activities. This role is intended to cover the basic administrative, clerical, and housekeeping functions of the office on a day-to-day basis and may change based on the qualifications of the candidate and needs of the office.

Essential Duties & Responsibilities:

• Receive, date stamp, log, notify, and route incoming legal documents/other deliveries.
• Pick up, sort, and scan and email incoming mail to staff, paralegals, and/or attorneys each day.
• Process mail to go out each day for the firm and ensure that all mail, including any packages, is taken down and deposited in the correct receptacle on a daily basis.
• Administer the “RM Fax” email inbox. Forward received faxes to firm employees through Microsoft Outlook, maintaining a record of all forwarded faxes.
• Request office and kitchen supplies, match received items with invoices, and review for payment. Forward invoices to Firm Administrator for payment.
• Oversee copier, printers & postage machine in coordination with Central Services Coordinator. Make service calls as necessary. Assist on large in-house copier projects.
• Keep copier stocked with paper, keep copy/supply rooms tidied up, and note when supplies are running low.
• Tidy kitchen, load and unload dishwasher, and maintain kitchen supplies.
• Assist legal staff with sending out matter related correspondence/documents/settlements as needed.
• Assist with data entry of invoices for payment.
• Assist Firm Administrator with administrative tasks as needed (e.g., managing resumes, setting up interviews, etc.)
• Other duties as assigned and as time permits.

Knowledge, Skills & Abilities Required:

• Team player with a professional, friendly demeanor who is comfortable dealing with clients, vendors, attorneys, and staff.
• Can do attitude with the ability to think outside the box and anticipate needs.
• Interpersonal skills necessary to communicate and effectively follow instructions given by a diverse group of attorneys and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to assemble files and to file information utilizing alpha-numeric filing guidelines.
• Approximately six months on the job experience preferred but not required.
• Familiarity with Microsoft Office Suite is required. Familiarity with databases also a plus.

The above is intended to describe the general content of and the requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

This position is anticipated to be 30 hours per week and requires in office attendance Monday through Friday from 10:00 am to 4:30 pm.

Benefits include paid medical, dental, vision, life insurance, and long-term disability for the employee; eligible for participation in flexible spending plans; ORCA pass; eligibility for 401k and profit sharing plans; generous PTO; and ten paid holidays per year. The expected salary range is between $23 and $25 per hour DOE.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• This is an in-person position, are you willing to commute into the office on a daily basis?

Experience:

• Office: 1 year (Preferred)

Work Location: In person