Ops Administrative Assistant

Requisition No: 821094

Agency: Commerce

Working Title: OPS ADMINISTRATIVE ASSISTANT - 40099659

Pay Plan: Temp

Position Number: 40099659

Salary: $20-25/Hour

Posting Closing Date: 02/05/2024

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Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The OPS Administrative Assistant serves as administrative and clerical support in the Division of Economic Development and will work collaboratively with staff to assist in office management. This position will report to the Executive Assistant for the Deputy Secretary of the Division and serves as the primary administrator for overseeing inventory of supplies, transporting files within the department, creating, and tracking correspondence, answering phone lines, and office organization.

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must. The OPS Administrative serves as support to supervisors and staff within the Division of Economic Development and will work collaboratively with staff to assist with program and contract management.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Orlando is a vibrant city that is known for its warm weather and hospitality. With the moniker "The City Beautiful" there's an incredible mix of fun things to do in Orlando that make it an ideal place to work, play and live. Central Florida receives around 60 million visitors a year who are all drawn by its family friendly atmosphere, amazing restaurants, I-Drive shopping and theme parks. Orlando is also home to several nature trails, nearby springs and over 100 lakes. Orlando is also one of the fastest growing metropolitan areas in the state with major job industries in hospitality, health care and technology. From major sporting events to its cultural arts and theater performances, Orlando has something for everyone.

Orlando is:

• Home to major higher learning institutions such as: University of Central Florida (UCF), Valencia Comunity College (VCC), Rollins College and Full Sail University
• Approximately 90 minutes away from many amazing beaches
• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• We care about the success of our employees.

• We are always improving our technology, our tools, our customer’s experiences, and ourselves.

• A rewarding experience for reliable, compassionate, and professional employees.

Pay: $20-25/Hour

Your Specific Responsibilities:

The OPS Administrative Assistant serves as the administrative and clerical support to supervisors and staff within the Division of Economic Development and will work collaboratively with staff to assist with program and contract management. This position will report to the Executive Assistant for the Deputy Secretary of the Division.

• Duties and responsibilities include:
  • Create and manage both hard copy and electronic files.
  • Manage and update project spreadsheets.
  • Handle correspondence and filing.
  • Independently completes special assignments, research, and reports as requested by the Executive Assistant and other staff.
  • Assist with information and public records requests as necessary.
  • Meeting with project team members to identify and resolve issues.
  • Preparing status reports by gathering, analyzing, and summarizing relevant information.
  • Performs other related duties as assigned by the supervisor.
  
  

Required Knowledge, Skills, and Abilities:

• Ability to organize and prioritize work assignments.
• Ability to work independently and as a team member.
• Ability to coordinate and direct office services.
• Ability to exercise sound judgement while representing the Department’s best interest.
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Effectively handle multiple tasks while completing assignments timely.
• Ability to compile data from a variety of sources and present in a logical manner.
• Ability to assign, prepare, track, review assignments.
• Ability to create and organize hard copy and electronic files.
• Skill and proficiency using Microsoft Suite

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.