Administrative Assistant

Job Description

Administrative Assistant:

Organization

Established in 1991, Farm Share is a 501(c)(3) non-profit organization, dedicated to the recovery, sorting, packing and distribution of nutritious foods for people in need. Farm Share administers a combination of USDA commodity programs and produce recovery operations from locations in Homestead, Florida - the heart of Miami-Dade County's farming area, Florida City, Pompano, West Palm Beach, Quincy, Jacksonville and Palatka.

For more information, please visit www.farmshare.org

Position

Reporting to the Facility Manager, the Administrative Assistant has a variety of responsibilities and coordinates efforts to help maintain Farm Share’s compliance with State and Federal Department of Transportation regulations. The Administrative Assistant’s main objective is to adhere to all policies and procedures for the organization while promoting Farm Share’s mission and programs. The Administrative Assistant performs the following functions:

· Help organize and keep files updated.

· Answer multiple phone lines

· Assist with filing, scanning and any other office duties assigned.

· Take detailed messages and ensure appropriate individual receives messages in a timely manner.

· Type memos, correspondences, prepare reports, and other documents.

· Prepare, send and receive packages through multiple mailing methods

· Order office supplies for members of office staff.

Skill Set

· Must be extremely detail oriented

· Must Possess strong planning, problem-solving, and organizational skills.

· Must Possess strong computer skills including advanced knowledge of MS Outlook, Word, Excel and GSuite by Google.

· Able to communicate effectively and clearly in English

· Able to successfully complete projects in a detailed-oriented manner while working under tight timelines.

· Able to foster, and work within, a dedicated team environment.

Job Type: Full-time

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 3 years (Required)
• Customer Service: 1 year (Preferred)
• Data entry: 1 year (Preferred)

Work Location: In person