Office Specialist 3 - Mental Health

Office
Specialist 3

LINN COUNTY DEPARTMENT OF HEALTH SERVICES Class Code: 007
AVAILABLE POSITION

Office Specialist 3
Mental Health Program (classification 007)
Management/Exempt Full Time (37.5 hours/week) position

ESSENTIAL FUNCTIONS:

We're seeking a proactive and detail-oriented individual to join our team as a key liaison for both internal
and external stakeholders. If you're adept at maintaining confidentiality, organizing information, and
ensuring smooth communication channels, this role might be perfect for you.

• Serve as the primary point of contact for both internal and external stakeholders, embodying

professionalism, and discretion in all interactions.

• Utilize Microsoft Office Suite to create, edit, and format a variety of documents, presentations, and

reports.

• Efficiently manage and organize electronic and physical files, guaranteeing accessibility and

confidentiality.

• Draft and meticulously proofread emails, memos, reports, and other communications, ensuring accuracy

and attention to detail.

• Collaborate closely with the Program Manager, keeping her well-informed of upcoming commitments

and responsibilities.

• Assist in managing communication to and from the Program Manager, including coordinating calendars,

emails, phone calls, virtual and in-person meetings, while maintaining proactive organization.

• Act as a gatekeeper to the Program Manager, safeguarding her time and focus to ensure smooth daily

operations.

• Maintain a deep understanding of inter-team processes to facilitate appropriate communication and

support as needed.

• Coordinate professional financial reporting by tracking, reconciling, and processing payment requests,

credit card purchases, and reimbursement requests.

• Coordinate meetings, events, and offsites, providing logistical support and management.
• Provide project management support for complex planning and execution of Program Manager-related

MINIMUM QUALIFICATIONS:
Considerable knowledge of office practices and procedures as required by the position. Ability to
relieve a program manager of administrative details with minimum supervision and with only general
direction. Graduation from senior high school and three years of progressively responsible secretarial
experience with some exposure to supervision if required by position or any satisfactory equivalent
combination of experience, education and training which demonstrates the ability to perform the work
described.

SALARY, BENEFITS, COMPENSATION:
Linn County employees say their benefits play a large role in what makes the County such a great place to
work. We offer competitive benefit plans.

• Medical, Dental, and Vision Benefits

o Family plans are less than $15 per month.

• Vacation and Floating Days
• Paid Holiday Time

o Fully Paid by County

We offer a Work/Life Balance with our work week is 37.5 hours. With our reduced schedule, it allows for a
healthier work life balance.

For a full list of our benefits, please visit our Benefits webpage: Benefit Summary

SALARY RANGE
CLOSING DATE:
HOW TO APPLY:

$3,681 - $4,612 Monthly

Until Filled
www.linncountyhealth.org

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
A copy of the Job Classification for this position as well as the Employment application may be obtained from the Linn County Board of

Commissioner’s Office, Room 201, Linn County Courthouse, PO Box 100, Albany, OR 97321; at the Oregon Employment Division Office in
Albany, or online at http://www.co.linn.or.us.