Address
Form of work
SalaryInitial Posting Date:
03/29/2024 Application Deadline:
04/15/2024 Agency:
Department of Human Services Salary Range:
$3,006 - $4,338 Position Type:
Employee Position Title:
Office Specialist (Office Specialist 2) Job Description:
We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the
Equity North Star
as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply. Calling all motivated self-starters and administrative superstars to the Roseburg Child Welfare office!
Are you seeking a fulfilling career in a beautiful work environment where you can make a real difference? If so, look no further! Join us in our brand NEW office space and shine bright with your administrative skills!
Join our Roseburg Child Welfare team and be a part of a rewarding journey, making a lasting impact on the lives of others in our vibrant community. We each make a great impact from every position we hold. Together, let's make a lasting difference! Apply today!
This recruitment will close on 4/15/2024 at 11:59 p.m.
Oregon Department of Human Services (ODHS), A place to belong and make a difference!
- When you join theODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
- Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.
- We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency and we are committed to integrating equity into all we do. TheEquity North Starhas four points that explain the agency's goals related to equity, inclusion, and racial justice.
- We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, andcompetitive benefits packagesincluding health, dental, vision and much more!
Your duties at a glance
As an employee working within the
Child Welfare Program
, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation
that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. As an Office Specialist, you will:
- Perform clerical tasks and technical assistance to the various units within the Child Welfare Program.
- Perform shared reception duties, including responding to a multi-line phone system, directing clients/general public to appropriate staff/resources, ordering supplies, and maintaining various trackers.
- Create new case files and file case information.
- Assist with duties associated with the motor pool such as tracking mileage and maintenance of vehicles.
- Prepare and send foster home renewal packets for recertification.
- Maintain the district foster home mailing list and send email/mail to providers.
- Input training records of foster parents as requested by certifiers.
- Reviews materials for proper completion and accuracy against manual and computer-generated reports.
- Makes corrections, as needed; directly inputs information into computerized system or initiates actions for input by others.
- Work cooperatively with other support staff to ensure that priority work is completed timely and accurately.
- Provide support for special projects and other support services as assigned by supervisor or lead worker or requested by other supervisors and casework staff in Child Welfare.
- May travel, and/or supervise clients, when needed, to support casework staff.
What you need to qualify
- Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
- An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; OR
- An equivalent combination of education and experience.
Essential attributes
We are looking for candidates with:
- The ideal candidate must be a motivated, self-starter with organization and prioritization skills.
- Experience working successfully both with a team and independently, while managing your time efficiently.
- Experience thinking critically to problem-solve independently or in collaboration with others.
- Experience using and communicating clearly and precisely through different tech platforms (examples: Microsoft Teams, email, in person).
- Dedication to becoming trauma-informed, anti-racist, and accessible to all regardless of identity status.
Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.
Working conditions
- Your work will be conducted in an office setting. This is NOT a remote or hybrid position.
- The work schedule for this position is Monday through Friday, 8 a.m. – 5:00 p.m.
- You may have required travel for the purpose of attending trainings.
- Your hours of work may fluctuate based on service needs. Occasional compensated overtime may be required, including evening and weekend work.
- You may interact with a wide range of people including some who have experienced trauma and exhibit challenges in controlling their emotions.
- You may walk into stressful situations that require quick decision-making skills to ensure safety of those being serviced and your own physical safety. This may also be trauma inducing.
How to apply
Your work history profile, resume, and cover letter are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position.
- Please upload a resume. Your resume must be uploaded in the Resume/CV field on the online application.
- Current State of Oregon employees: Apply via your employee Workday account.
- If you are not a current State of Oregon employee, view thisapplication instructional video.
- After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
Additional requirements
- Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- A valid driver’s license and acceptable driving record are required.
Helpful information
- This is a permanent position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies.
- Have questions about Workday, and want some tips on understanding the state application process? Check out ourOregon job opportunitiespage.
- If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contactHajerAlgellalhajer.algellal@odhsoha.oregon.gov. Please be sure to include the job requisition number. REQ#-152626
