Address
Form of work
SalaryInitial Posting Date:
03/26/2024 Application Deadline:
04/03/2024 Agency:
Department of Revenue Salary Range:
$3,006 - $4,338 Position Type:
Employee Position Title:
Office Specialist 2 Job Description:
Why Join Us
Oregon counts on us! Our
Mission, Vision, and Values
guide us as we serve Oregon taxpayers whose tax dollars support the critical infrastructure of Oregonians' daily lives. The Department of Revenue is recruiting for an Office Specialist 2 position. We are looking for talented, detail-oriented individuals to join our Business Division in the Registrations, Compliance, Administrative & Support Unit. This position is headquartered in our Salem office; however, the successful candidate may be eligible for in state hybrid work. Hybrid work consists of performing duties onsite in a standard office environment and working remotely.
In order to be considered for Department of Revenue recruitments, you must reside within (or be willing to relocate to) the state of Oregon.
What You Will Be Doing
Below is a sampling of job duties. It is not meant to encompass all duties.
- Receives, reviews, and verifies completeness of business registrations for multiple tax programs. Registrations are received in person, mail, or electronically.
- Contacts taxpayers, accountants, payroll services or attorneys to request additional information to complete.
- Independent decision making by thoroughly reviewing different accounts in order to ensure the business is setup correctly.
- Independently respond to correspondence and telephone inquiries from employers, accountants, CPAs, attorneys, payroll tax services, other state agencies, regarding registering a business, subjectivity questions and how to complete forms.
- Provide assistance and explain laws, programs, policies and procedures to the businesses, partner agencies, and other employees to ensure businesses are setup correctly, explain requirements, and correspondence by phone and in person.
- Update and maintain the business’ information using the agency’s system, along with independent judgement and best practices.
- Process Business Change in Status forms received from employers.
- Determine if business is subject to transit taxes by verifying addresses and transit district maps.
- Process merge requests for the agency on business accounts by reviewing and determining which FEIN/BIN is valid for the customer.
For a complete position description please click
here
. For questions regarding this recruitment, you may contact Beverly RatheLeGurche @
beverly.a.rathelegurche@dor.oregon.gov
. This is What You Need to Qualify
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
The ideal candidate will possess the following desired skills and attributes:
- Ability to work collaboratively
- Outstanding customer service
- Able to follow procedures closely
- Promotes a healthy team environment
What's In It for You
The State of Oregon offers a competitive and affordable health and benefits package, including excellent
medical, vision and dental
coverage, pension and retirement programs
, paid holidays off, and personal business leave, as well as paid and accrued vacation leave, sick leave,. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. How to Apply
- Click on the "Apply" link above to complete your online application and submit by the posted closing date and time. For step-by-step instructions clickapply to work for the stateorcurrent state employee.
- The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired skills and attributes listed above.
- Complete the supplemental questions.
- Attach your current resume (Workday job history may substitute for a resume).
- Warning – Workday will timeout after 20 minutes of inactivity and will not save your application progress. There is now a “save for later” function, if you need to take a break please be sure to click the save for later button to save your progress.
- Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing.
- If you are requesting Veteran’s Preference you will receive a Workday task to submit your supporting documents. Be sure to submit your documentation in order to have the preference considered.
Additional Information
- This is an SEIU-represented position. This recruitment may be used to fill additional vacancies as they occur.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
- Review theClassification and Compensationpage for more details on the classification, or you may visit our website for information on the job offer process followingpay equity.
- Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
- Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visitVeterans Resources.
- Criminal Records Check - Employment in any position with the Department of Revenue for all current and prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment.
- To work for the Department of Revenue you must comply with all income tax laws. This means that the department will check to see if you have filed Oregon income tax returns and made arrangements to pay any outstanding liabilities before offering you a position.
- If you need an application in an alternate format in order to complete the process, you may contact us at: Human Resources at (503) 945-8547.
Helpful Links & Resources
DOR Career Page
Oregon Job Opportunities Webpage
| How to Set Job Alerts
Workday Applicant FAQ
| What You Need to Know to Get the Job
The Oregon Department of Revenue strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. The Oregon Department of Revenue is an equal opportunity, affirmative action employer committed to workforce diversity.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the desired attributes listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background. We would encourage you to apply, even if you don't meet every one of our attributes listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
