Address
Form of work
SalaryInitial Posting Date:
03/21/2024 Application Deadline:
03/31/2024 Agency:
Department of Justice Salary Range:
$3,006 - $3,948 Position Type:
Employee Position Title:
Criminal Office Specialist 1 - Appellate Division (Salem) Job Description:
The salary range for this position will be truncated as of April 1, 2024, which will impact the minimum salary for this classification. The new salary range on April 1, 2024 will be $3,218-$3,948 monthly.
The Oregon Department of Justice is seeking an organized and enthusiastic candidate to join the
Appellate Division
in our Salem office to competently support the criminal team responsible for processing a high volume of Appellate cases. The successful candidate should thrive in a fast-paced environment, be adaptable to change and be focused on the job. The Appellate Division represents the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before all state and federal appellate courts, and occasionally in state circuit courts. The division, through its attorneys, is responsible for defending the state's legal policies in written briefs, oral arguments, and occasionally in trial.
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.
What You Will Do
You’ll be entrusted to (in part):
- Open legal files according to legal guidelines and retention schedules.
- Monitor and process transcripts received electronically pursuant to established procedures.
- Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material, process mail, calendar legal deadlines, etc.
- Electronically file documents and accompanying exhibits.
- Handle any special projects assigned by division attorneys and act as a back-up to other division staff as necessary. Third backup to reception.
- Consistently keep the case management system up-to-date with new information. Process ACMS and eCourt queries as needed to gather information, enter notes outlining actions taken on a case.
Required Experience
- One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
- An equivalent combination of experience and college coursework or training in a general office occupation.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
AND
- Have and maintain a valid driver's license.
Desired Skills, Experiences, and Attributes
- Demonstrated experience providing technical legal support (or above) in a legal setting.
- Ability to organize and prioritize work duties.
- Experience working with court, case, and legal informational management systems (for example, OCJIN, OECI, ACMS) and intermediate or higher experience working with MS software programs.
- Experience with electronic documents, document management, and case management programs.
- Experience with prioritizing own work and meeting time sensitive deadlines, at times with little notice.
- Experience providing exceptional customer service and demonstrated interpersonal skills that include exercising tact, discretion, and judgment.
- Ability to maintain punctual and regular attendance, and to lift boxes up to 40lbs.
What’s In It For You
- Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
- Permanent, full-time employment.
- Possibility for remote work and a flexible schedule.
- Vacation, sick leave, 11 paid holidays a year, and special days off.
- Excellent medical, dental, and vision benefits.
- Pension and retirement programs.
- Opportunity to expand your professional skills.
- Endless peer and management support, and representation by the Service Employees International Union (SEIU).
For more information about our benefits, you can learn
here
. Application Process
The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or disability, and is committed to workplace diversity.
- Click "Apply" and complete the online application and all supplemental questions.
- Attach your resume.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and optional cover letter. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.state.or.us. Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance,
click HERE.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.state.or.us
Phone: (503) 947-4328
Fax: (503) 373-0367
Fax: (503) 373-0367
