Office Administrative Assistant

Gallagher Evelius & Jones is seeking an Office Administrative Assistant to work closely with Legal Assistants, Attorneys, and other departmental leadership in support of essential functions across the firm. This is an entry-level position and is a great opportunity for a college graduate seeking to start a career in the legal or professional services industry, or simply to gain experience in a professional office setting. We will provide training and the role offers opportunity for career growth, development, and learning.

The Office Administrative Assistant will have responsibility for providing clerical and administrative support to ensure smooth and efficient day-to-day operations in our office. Typical duties include:

• Providing back-up and overflow legal support to Legal Assistants and Attorneys for tasks such as: mailing correspondence, document production and editing, transcription, placing phone calls and receiving messages, etc.
• Ensuring efficient office operations by maintaining and restocking inventory of office supplies, refreshments, and maintaining conference rooms.
• Completing clerical tasks in support of legal work, such as copying and scanning projects as assigned.
• Assisting with mail delivery, scanning, posting mail, investigating unclaimed mail, and meeting couriers.
• Assisting with firm initiatives, projects, and events, such as records retention tasks and providing on-site support for firm social events.
• Serving as the primary back-up for reception desk coverage.
• Interacting with vendors and visitors to the office.

Qualifications:

• Bachelor’s degree in any field
• Intermediate skills with Microsoft Office Suite
• Ability to use routine office equipment
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Desire to grow, learn, and develop with the firm

This is an excellent opportunity to work in a stable, yet evolving environment where you will gain valuable experience in a variety of administrative and business content areas. We offer a competitive salary, excellent health benefits, and a professional work environment. Other benefits offered include annual bonus, generous 401(k) contribution at year-end, and employer-paid parking.

Gallagher is committed to ensuring a diverse, equitable, and inclusive work environment, where the talents and contributions of each individual are recognized and valued. Gallagher is an equal opportunity employer and does not discriminate based on race, ethnicity, color, ancestry, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, veteran status, genetic information, marital status, or any other legally protected characteristic.

About Us

Gallagher Evelius & Jones is a Baltimore-based law firm with 55 attorneys and a rich history of community service and activism. For more than 60 years, Gallagher has represented many prominent universities, hospitals and health care providers, financial institutions, religious organizations, real estate development companies, and other businesses throughout the mid-Atlantic region. Many of these relationships date back more than 50 years – a sign of the firm’s strong commitment and level of service. Gallagher’s practices range from health care, employment and education to corporate and real estate transactions, commercial lending, civil litigation, renewable energy, creditors’ rights and bankruptcy.

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Bereavement leave
• Dental insurance
• Dependent health insurance coverage
• Disability insurance
• Free parking
• Health insurance
• Health savings account
• Life insurance
• On-the-job training
• Opportunities for advancement
• Paid jury duty
• Paid sick time
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person