Office Manager/Administrative Assistant

Office Manager/Administrative Assistant

Department:Talbot County State’s Attorney

FLSA:Exempt

Position reporting: Talbot County State’s Attorney

Reviewed: 1/2024

JOB SUMMARY

This position is responsible for managing an office of 15 employees as well as performing

Administrative duties as listed below.

ESSENTIAL JOB FUNCTIONS

• Coordinates with Human Resources to integrate new hires.

• Organizes and codes bills to be paid.

• Purchases and organizes office supplies.

• Documents personnel sick and annual leave.

• Assists with answering calls and taking messages.

• Communicates with maintenance personnel and IT when necessary.

• Date stamps and disburses office mail.

• Maintains violation of probation files.

• Intakes subpoena requests and prepares subpoenas.

• Closes Circuit Court cases.

• Schedule Grand Jury and issue GJ subpoenas.

• Assist the State’s Attorney in all aspects of the management and operation of the Office.

• Prepare charging documents in CC as needed.

• Open Circuit Court Cases (make file and initial filings).

• Maintains payroll.

• Duties as assigned.

QUALIFICATIONS

• Proven experience as an Office Administrator or similar role.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills

• Ability to communicate effectively with all levels of the organization.

• Experience in team management or supervising administrative staff is preferred.

• Knowledge of phone etiquette and professional communication.

• Proficient in using office software, including MS Office (Word, Excel, PowerPoint).

• Ability to supervise, plan, and coordinate the work of a staff tasked with diverse duties to accomplish the Office’s goals and objectives.

• Ability to establish and maintain effective working relationships with County officials, associates, subordinates, outside vendors, representatives from other agencies and the public.

PHYSICAL DEMANDS

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

Job Type: Full-time

Pay: $48,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person