Address
Form of workS418NE
Position Title:Executive Administrative Assistant II (Executive Scheduler)
Regular or Contingent II:Regular (PIN)
FLSA:Non-Exempt
Open Until Filled:No
Duties and Responsibilities :Join a dynamic team of professionals at Bowie State University! Founded in 1865, Bowie State University is the oldest Historically Black College/University in Maryland and one of the ten oldest in the country. Bowie State University is a part of the University System of Maryland and is in the midst of one of the nation’s most exciting metropolitan areas, within an easy reach of Washington, D.C. and Baltimore.
We are currently seeking an Executive Administrative Assistant II (Executive Scheduler) to be an integral part of the President’s team. S/he will provide critical day-to-day support to the President and ensure a high level of efficiency in the calendar management for the President. The primary function of this position is strategic coordination of the President’s schedule.
DUTIES & RESPONSIBILITIES:
• Provide complex calendar management by reviewing and assessing short-term and long-term scheduling priorities for the President.
• Work closely with the President to ensure effective time management.
• Prioritize daily and monthly schedules, internal and external meetings, events and travel arrangements with keen attention to detail.
• Ensure timely preparation for meetings and events by collecting and compiling required information and materials.
• Work in concert with the Executive Assistant to the President/Operation Manager on briefing materials and information flow, and track correspondence for the President’s Office.
• Serve as a primary point of contact and intermediary between the President and various internal and external constituencies (faculty, staff, students and members of the public).
• Monitor President’s email account and respond to and direct inquiries to appropriate offices.
• Perform other related administrative duties as assigned.
• High school diploma required.
Experience:• Six years’ experience providing high-volume scheduling and administrative support for a President/Chief Executive Officer or other senior official at a comparable organization. (A Bachelor’s degree may substitute for years of experience).
Knowledge Skills and Abilities :• Strong organizational skills and ability to set priorities and respond quickly as priorities change.
• Ability to handle high volume of scheduling matters in a fast-paced environment.
• Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies.
• Strong verbal and written communication skills and ability to collect, compile and organize information and provide summary reports.
• Ability to anticipate needs and work proactively to solve problems.
• Keen attention to detail, commitment to excellence and outstanding customer service.
• Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies.
• Ability to project a professional, polished image in representing the Office of the President.• Excellent technological skills with high proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint, and various virtual meeting platforms required.
Proof of US citizenship or eligibility for U.S. employment will be required prior to employment (Immigration Control Act of 1986). Offer of employment is contingent upon successful completion of due diligence background check and verification of credentials.
Please be advised, COVID-19 vaccinations are not required but encouraged for all faculty and staff at USM institutions. This protocol is subject to change.
Skills Assessment Testing required.
Bowie State University is an equal opportunity/affirmative action employer.
BSU offers a generous and comprehensive benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; medical, dental, and vision insurance, Flexible Spending Account, retirement plan options; spring and winter breaks, and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Quick Link for Internal Postings:https://bowiestate.peopleadmin.com/postings/3524
