Office Administrative Assistant

Cummins-Wagner Co. Inc. is a 100% Employee Owned Company, representing industry-leading manufacturers of pumps, air compressors, vacuum, and heat transfer equipment. From our Annapolis Junction, MD location, we provide comprehensive pre-sale & post-sale support including, design, packaging, and service.

Job Title: Office Administrative Assistant

Department: Maryland Office Department

Location: Annapolis Junction, Maryland

Reports To: Vice President, Industrial Sales

Job Overview:

As a key member of the Operations team, the Office Administrative Assistant will report to the VP of Industrial Sales and is responsible for providing company-wide marketing support to the sales and service organization. The Office Administrative Assistant serves as a resource to company managers in the development of marketing materials. Additionally, the Office Administrative Assistant provides administrative support to the Vice President of Industrial Sales. This individual also provides high-level, confidential administrative support to various Office initiatives and coordinates special projects as needed.

Our Most Successful Office Administrative Assistants:

• Possess superior communication, analytical, and organizational skills
• Exhibit goal-oriented behaviors and a customer-focused attitude
• Apply extensive attention to detail to all tasks
• Toggle between projects and responsibilities with ease
• Possess knowledge of principles & processes for providing customer service
• Knowledge of administrative & clerical procedures – managing files
• Possess knowledge and skillful operation of a multi-line phone system
• Have a basic working knowledge of Microsoft Word, Excel, and Outlook
• High school diploma or Associates degree preferred
• Must be able to pass background and reference checks, as well as a drug test

Scope of Responsibility:

• The day-to-day, responsibilities include the production of corporate branding and marketing materials such as logos, line cards, and flyers
• Check the messages from the night before and maintain the public calendar as well as the meeting room calendar
• Answer switchboard from 8-9 A.M. and 3-5 P.M. and all other times as required.
• Deliver outgoing mail to the post office at the end of the day
• Assist the receptionist with breaks and phone coverage
• Maintain and order Office supplies, order and stock supply cabinets for warehouse and other personnel
• Order business cards, forms, envelopes, and letterhead (for company-wide use)
• Ensure lobby presentation is welcoming for employees, clients, and visitors—ensure material is well-presented and plants are tended.
• Book travel requests, training, and customer trips for employees
• Assist with the scheduling of customer location training
• Coordinate with the ordering and delivery/set up of meals for employees and customers for events or seminars
• Schedule and coordinate offsite company events (Holiday and Retirement parties, etc.)
• Monthly petition managers for articles for the Pump House Post, as well as update birthdays and anniversaries
• Perform all other duties as assigned
• Manage the administration of the Company’s vehicle fleet including title updates, registration renewals, citation payments, and providing notices for emissions inspections and recalls
• Maintain Employee Auto Insurance Database to ensure proper coverage for both employees and the company

Cummins-Wagner Gives Back to Employees:

• Employee Stock Ownership Program
• Bonus Program
• Tuition and Certification Fee Assistance
• 401k Match
• Flexible Spending Account
• Comprehensive Health Insurance
• Life Insurance
• Long-Term Disability Insurance

Our History:

Founded in 1960 by "Charlie" Cummins and "Chub" Wagner, Cummins-Wagner began as a one-product, two-employee company in a one-room office. Without a well-recognized brand product line, their commitment to customer service was the company's impressive strength. This commitment to customer service allowed the company to grow and attract significant product lines. Recognizing that ownership inspired the dedication that resulted in their customer-driven business's success, they established an ESOP* and sold the company to their employees in 1985.

Today, the company's strength comes from the product lines we represent and from the total dedication of over 250 Employee Owners to the principle of customer satisfaction. We appreciate the value of our impressive team and look forward to welcoming you!

• As an "ESOP" company with 100% of the common stock universally and exclusively owned by the Employee Stock Ownership Trust (ESOT), employees are motivated to work for the long-term success of the company to a degree unmatched by those of our competitors. ESOP companies generally outperform non-ESOP companies. For more information on ESOPs, visit www.esopassociation.org.

Cummins-Wagner Co. Inc. is an Equal Opportunity Employer and does not discriminate based on race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law.

Cummins-Wagner Co. Inc. is a 100% Employee-Owned Company.