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Form of workJob Description
FLSA Status: Non-Exempt
Reports to: Office Administrator
POSITION SUMMARYThe Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.
ESSENTIAL DUTIES & RESPONSIBILITIESSpecific duties of this position include, but are not limited to:
Provide excellent customer service: answer phone lines and communicate with clients
Draft standard pleadings, correspondence, memoranda, and other documents
Perform e-filings, prepare pleadings notebooks, update indexes and prepare exhibits
Maintain and organize files
Participate in the timely review and submission of prebills and/or client bills
Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same
Coordinate and make arrangements for travel and meetings
Accurately prepare and submits client intake forms
Regularly update client files, notebooks, and pleading indices
Maintain attorney specific case lists, charts, and status of cases and outcomes
Enter, review and revise timesheets accurately
Proofread all documents to ensure accuracy and completeness
Understand and comply with office policies concerning file management, case lists, filing and recordkeeping
Effectively manage and monitor calendaring of deadlines and key dates
Experience working in a law firm environment
Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word
Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook)
Experience working with a Document Management System (iManage experience a plus)
Experience with time entry, e-Filing, and database software
Experience opening files and running conflict checks
Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation
Ability to work effectively and proactively within a team environment
Strong time management skills and the ability to work under pressure in a fast-paced environment
Ability to coordinate multiple tasks concurrently and to meet deadlines
Strong organizational skills, interpersonal skills, and attention to detail
Working Conditions: Normal office environment with little exposure to excessive noise and temperature.
The above intended is to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
