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SalaryLegal Administrative Assistant (Environmental/Regulatory/Legislative)
FLSA: Non-Exempt
Reports To: Office Manager
POSITION SUMMARY
Provides high-level administrative support to the Environmental/Regulatory/Legislative team in Austin. Maintains positive contact with attorneys and support staff and observes confidentiality of client, personnel and firm matters.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Coordinate and schedule travel, meetings and appointments for attorney(s); assist with expense reimbursements
- Provide accurate timesheet entry, review and revision; participate in timely review and submission of prebills and/or client bills
- Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorneys in a timely and courteous manner
- Manage hard copy documents and transmit for safekeeping, profile electronic documents/emails and manage distribution of correspondence and legal documents
- Manage and prioritize incoming workflow to meet all deadlines
- Perform other administrative and secretarial duties as requested
KNOWLEDGE, SKILLS & ABILITIES REQUIRED
- Must be highly organized and able to manage multiple concurrent projects
- Comfortable communicating with clients
- Excellent knowledge of Microsoft Office, especially Word and Outlook
- Working knowledge of legal documents, formatting, table of contents, styles, track changes, inserting and labeling pdf documents and inserting into documents and converting pdf documents to Word
- Experience working with a document management system (iManage experience a plus)
- Good grammatical and writing skills
- Ability to multi-task and work closely with attorneys in a fast-paced busy role
- Minimum of 5 years’ experience
- Law firm experience preferred
- Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH & TCEQ)
- Experience with Data Rooms and Discovery Management
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Working Conditions: Normal office environment with little exposure to excessive noise and temperature.
