Legal Receptionist - Administrative Assistant

Legal Receptionist - Administrative Assistant - IN OFFICE ONLY

Do you look forward to going to work each day? Life's too short to start your day with dread. We want to come to work each day. At our firm, you'll be a part of a team where firm culture is a top priority. We invest in each team member as well as in our firm as a whole. You will work with a team that works collaboratively and creatively, supporting each other's professional growth as we collectively support clients.

We help good people end broken marriages by practicing family law differently, helping clients end marriages in a manner consistent with their core values. Our clients deserve better than a process that ends in outright warfare. Divorce can become a transitional period of remarkable growth and transformation when focused on the future rather than the past. Clients need to know that they have options when facing a divorce. We help them find a better way that empowers them to enter their next chapter with hope.

We are a boutique law firm seeking the perfect match for an in-office superior administrative professional with experience. If you’re a collaborator at heart, let us hear from you.

$32,000 - $40,000 yearly based on experience

This role in our firm is crucial to caring for clients in both a compassionate and efficient manner. Positive, friendly, and professional interpersonal skills are essential requirements for becoming a member of our firm.

• Answer, screen, prioritize, and place telephone calls appropriately; communicate effectively and professionally with clients, vendors, attorneys, paralegals, and court personnel; accurately notate messages and forward messages to appropriate Firm personnel; record messages in the Firm’s case management software
• Maintain reception area, conference rooms, and kitchen; monitor stock of inventory; maintain cleanliness
• Provide excellent hospitality; prepare/order refreshments/lunch for meetings, mediation, and settlement conferences
• Collect, log, and disseminate incoming mail; process outgoing mail
• Open and close office daily
• Provide basic clerical support for all Firm members as needed; prepare a wide range of documents, correspondence, pleadings, reports, letters, and forms in both draft and final form in a professional and accurate manner
• Monitor, prioritize, organize, facilitate, and follow directions relative to the daily workflow for attorney, paralegal, self
• Maintain case management/tracking database
• Capture limited potential new client/client information
• Set up and maintain the integrity of file management systems, including classifying, arranging, retrieving, and storing information in both electronic and hard copy formats
• Assist with marketing tasks as needed; maintain firm contact lists; assist with marketing mailings

• Professionalism at all times; positive and friendly attitude
• Reliable, punctual, and consistent attendance
• Strong interpersonal skills in working with clients, attorneys, court personnel, vendors, etc.
• Ability to work under the direction of all Firm members and be willing to contribute by performing any task needed to support clients
• Ability to exercise high levels of discretion, confidentiality, sensitivity, and integrity
• Highly organized; Ability to multi-task proficiently
• Collaborative in nature
• Sense of humor to fit in with our highly spirited team

Hargrave Family Law is a boutique family law firm specializing in divorce using collaborative, non-adversarial techniques and creative solutions. We are committed to finding the right solution for each of our unique clients, advocating for them to protect what matters most while never losing sight of their core values.

The particulars on benefits for all full-time positions:

• Paid Holidays (immediate)
• PTO (eligible at 90 days)
• Health Insurance Benefits (eligible at 60 days, partially subsidized)
• Life and AD&D insurance ($10,000) at no cost to employee (eligible at 60 days)
• Dental, Vision, and additional Life, AD&D insurance available at employee cost (eligible at 60 days)
• Long Term and Short Term Disability Insurance benefits (eligible at 180 days, at no cost to employee)
• 401(k) benefits (eligible at 1 year with employer contributions)
• Cell phone reimbursement up to $70/month
• Remote/Hybrid work locations available for most positions