Legal Receptionist/Secretary

**Legal Secretary Position at Van Horn Law Group**

Van Horn Law Group, a leading law firm celebrated for its commitment to providing client-centered legal services, is seeking a proficient Legal Secretary to join our dynamic team. This role is integral to our mission of delivering outstanding legal support and making a meaningful difference in the lives of those we serve.

**Role Summary**

As a Legal Secretary, you will be instrumental in enhancing our client engagement and case management efforts. Your responsibilities will include direct interactions with clients, understanding their legal needs, and working closely with our attorneys to navigate the most effective paths forward. This position is an excellent opportunity to contribute to a team that is dedicated to excellence in legal practice and client service.

**Qualifications**

• Exceptional organizational skills coupled with a genuine desire to support others.
• Excellent interpersonal and communication skills, capable of building strong client relationships.
• A team player with a collaborative approach to problem-solving.
• Unwavering attention to detail and a commitment to precision in all tasks.

**Key Responsibilities**

• Serve as the first point of contact for clients visiting or calling the Van Horn Law Group, ensuring a warm, welcoming, and professional greeting.
• Efficiently manage the firm's front desk, including handling incoming calls with courtesy, directing calls to appropriate staff members, and managing voicemail systems.
• Schedule and coordinate appointments, meetings, and conference room bookings for attorneys and clients, ensuring effective time management and communication.
• Provide clients and visitors with information on the firm's services, directing inquiries to the appropriate department or staff member as necessary.
• Assist in maintaining an organized and welcoming reception area, including managing reading materials and ensuring a tidy environment.
• Perform basic administrative tasks, such as data entry, file management, and correspondence handling, to support the firm's operations.
• Collaborate with various departments to facilitate smooth office workflow and contribute to team efforts as needed.
• Handle the distribution of incoming mail and the preparation of outgoing mail, including courier services, to ensure timely communication.
• Maintain confidentiality of client information and adhere to the firm's privacy policies and procedures.
• Support the legal staff by providing clerical assistance as needed, including preparing basic documents and forms.

Van Horn Law Group values the critical role our receptionist plays in setting the tone for client interactions and supporting our mission to deliver accessible legal solutions. If you are organized, personable, and dedicated to providing exceptional service, we encourage you to apply for this pivotal position within our team. Van Horn Law Group is steadfast in its mission to offer accessible legal solutions and to positively impact our clients' lives. If you possess a passion for legal support and a dedication to excellence, we invite you to apply to join our team as a Legal Secretary.

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Language:

• Spanish (Preferred)

Ability to Relocate:

• Fort Lauderdale, FL 33301: Relocate before starting work (Required)

Work Location: In person