Legal Assistant - Receptionist

Suli Law is seeking a full-time Legal Assistant/receptionist to join our team. You will be responsible for answering the telephone with a professional & articulate "phone voice," handling incoming & outgoing mail, greeting clients & assisting with basic intake paperwork, setting up new client folders in our case management software, assisting the intake team with onboarding new clients, scheduling appointments, sending welcome letters to clients and letters of rep to insurance companies and whatever administrative support is needed.
This is a great entry-level position interested in exploring a career working in a fast-growing personal injury & insurance disputes law office.

Qualifications:

• Knowledge of Microsoft Word, Microsoft Outlook, Adobe Acrobat , & Computer Skills Required
• Minimum High School Education Required
• Bilingual in Spanish is a plus
• Excellent Communication Skills (Written & Verbal)
• Strong Attention to Detail
• Ability to manage multiple tasks simultaneously
• 1-2+ years office experience a plus

Responsibilities

• Greet and welcome guests promptly upon their arrival at the office.
• Direct visitors to the appropriate person and office.
• Answering the phone, forwarding telephone calls, taking messages, filling out basic intake information
• Assist the Intake Manager with client intake processes.
• Communicate with clients, opposing counsel, court staff, and team members via email, client system, or phone. Excellent phone skills are essential.
• Schedule various appointments, including inspections.
• Organize and file emails
• Send out letters of representation to insurance companies and welcome letters to clients.
• Set up new matters in Clio Manage and prepare spreadsheets with matter updates.
• Set up folders in Clio Manage
• Assist in client onboarding into case management software and notify/obtain attorney directives for the matter.
• Proficiently use case management software for data entry.
• Assist in the settlement process and support various administrative tasks.
• Handle scanning and organization of incoming mail.