Front Desk - Administrative Assistant

JOB OVERVIEW

You will be responsible for the professional and efficient managing of visitors and phones as well as a variety of clerical duties that support our firm and its daily business. This position works to ensure a smooth business environment. It supports the Administrative Team who oversees the firm’s finance, marketing, technology, sales, and individual departments.

The candidate should be a self-starter, well-organized with attention to detail, able to prioritize and manage multiple responsibilities, meeting deadlines and working independently.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Welcoming guests by greeting and directing them appropriately while maintaining security procedures.
• Answering phone calls in a prompt, accurate, professional, and courteous way.
• Training to become an expert on all technical equipment used by the firm. Assisting in setting up equipment and assisting employees or vendors.
• Maintaining a clean, organized and clutter free reception and conference room area.
• Assisting in managing calendar(s) for all conference rooms as well as scheduling meetings and events.
• Managing the calendar for the firm CEO
• Receiving, identifying and sorting mail and packages.
• Ensuring the kitchen and restrooms are tidy and stocked for use.
• Ordering all office supplies for the firm.
• Monthly filing of carrier statements and accounts payable.
• Managing any basic building issues with our building’s management service.
• Scheduling all firm travel within provided guidelines.
• Helping plan, prepare and complete event planning activities for client and employee events.
• Managing and completing multiple requests from the Administrative team in an efficient and timely manner.
• Performing other clerical tasks as required.

KNOWLEDGE AND EDUCATION

• Minimum 2 years’ administrative experience in an office setting

TECHNICAL SKILLS AND ABILITIES

• Proficient in Microsoft Office Suite

NON-TECHNICAL SKILLS AND ABILITIES

• Strong organizational skills
• The ability to work independently and with deadlines
• Self-motivated
• Strong written and oral communication