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Form of workJob Title: Executive Administrative Assistant/Equal Opportunity Officer
Location: Washtenaw Service Center - Ann Arbor, MI
Reports to: Executive Director
FLSA Status: Full-time, Exempt
Job Summary
The Executive Administrative Assistant is responsible for a wide range of agency administrative and management support functions. This includes coordination and planning for meetings of the Workforce Board, Consortium Board, and leadership team; agency administrative document storage and retention; and responsibility for ensuring agency facilities have appropriate insurance coverage. The Executive Administrative Assistant works with the Executive Director to assist in several administrative supportive tasks for the Executive Director including email and scheduling. The Executive Administrative Assistant serves as MWSE’s Equal Opportunity Officer. Requires excellent communication and interpersonal skills and ability to provide information and services to a wide range of internal and external contacts. Knowledge of the Michigan Works! System and organization policies and procedures is preferred. Includes responsibility for executive office management as appropriate.
Essential Duties and Responsibilities
- Schedule and assemble background materials for the Workforce Development Board, Consortium Board, and their committees; book the meeting venues and ensure that proper equipment and amenities are available for a successful meeting; ensure proper notice of meetings to comply with Open Meetings Act
- Schedule other meetings and events as requested, including staff meetings, workgroups and meetings with partners, contractors and the community
- Provide administrative support to the Executive Office, including the Executive Director and Deputy Director
- Take accurate minutes of meetings and maintain the official records of all assigned meetings
- Responsible for maintenance of facility, liability and vehicle insurance
- Manages the appropriate filing of all leases
- Responsible for official record retention and destruction
- Serve as the agency’s Equal Opportunity Officer and ensure compliance with applicable laws and regulations
- Effective administration and promotion of MWSE’s EO program;
- Serve as the MWSE’s liaison to the TIA, the U.S. Department of Labor’s (USDOL’s) Civil Rights Center, and other federal/state civil rights agencies;
- Implement MWSE’s EO management plan for the its workforce and contractor network;
- Develop and publish MWSE’s procedures for processing discrimination complaints
- Review internal and contractor network-wide EO policies and procedures to ensure they are non-discriminatory;
- Review, investigate and monitor the EO activities and written policies of administrative offices, Service Centers, service providers and contractor agencies to assure compliance with required systems and ensure all policies and practices are nondiscriminatory;
- Analyze EO statistical data to determine whether differences based on demographic factors have practical or statistical significance; and
- Provide training and compliance assistance to MWSE’s staff and contractor staff to ensure that all staff are aware of and can carry out MWSE’s EO policies and procedures.
- Implement, in accordance with the state’s uniform discrimination complaint procedures, MWSE’s discrimination complaint processing and alternative dispute resolution procedures. This duty includes not only the responsibility for investigating discrimination complaints filed with MWSE, but the obligation to assist, where required, with the review and resolution of any complaints that allege discrimination and/or other EO violations within MWSE’s service jurisdiction, that may be investigated by federal/state civil rights enforcement agencies.
- Ensure nondiscrimination and equality of opportunity for persons with disabilities in accordance with Section 504.
- Coordinate all EO complaints across the service centers in conjunction with contractor designated EO liaisons.
- Conduct outreach and education about equal opportunity
- Other duties as assigned
Qualifications
All agency team members are expected to be technically competent and committed to continuous development of their skills. The following skills, knowledge and education or certifications are specifically required for this position:
- Bachelor's degree in business administration, public administration, management, human services or related field. Equivalent related experience will be considered in lieu of a degree.
- Three years of administrative experience, preferably in workforce development services or an equivalent combination of education and experience
- Proficiency with Microsoft Office Applications and knowledge of or willing to learn other applications and databases
- Knowledge of applicable federal and state regulations with respect to employment and training programs preferred
- Administrative experience in operation of state and/or federal programs preferred
- Experience working with boards, councils, committees, and other public decision making bodies
- Experience working with private-sector, community, public and non-profit organizations
- Excellent verbal and written communication skills, and highly professional demeanor
- Ability to multi-task and coordinate across multiple priorities in a fast-paced environment
- Comfortable with working in a dynamic, complex environment impacted by shifting priorities and deadlines, and constant system change
Compensation: $54,300 to $72,400 per year with an excellent benefit package including medical, dental, and optical insurance; paid holidays; paid time off; and 457(b) Deferred Compensation with employer match.
Application Process:
Apply online at the Michigan Works! Southeast website:https://www.mwse.org/about/join-our-team/
Application Process:
Apply online at the Michigan Works! Southeast website:https://www.mwse.org/about/join-our-team/
Michigan Works! Southeast provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, marital status, veteran status, political affiliation or belief, physical or mental disability, genetic information, age, sexual orientation, gender identity, height, weight, or any other legally protected status in accordance with applicable federal, state and local laws..
