Confidential Administrative Assistant

Industrial Finishes and Systems, Inc is seeking a Confidential Administrative Assistant!

About You...The ideal candidate for this position is a highly competent individual, known for their genuine humility, high emotional intelligence, and a relentless hunger for learning. They thrive on building positive relationships, valuing collaboration, and bringing a servant heart to their work. This candidate enjoys being in a supportive role, demonstrating flexibility, adaptability, and a consistently positive attitude. Proficient in the Office 365 suite of products, they are always eager to explore and integrate new technologies. Recognized for their ability to get things done efficiently, the ideal candidate is seeking a stable, long-term position, showcasing commitment and dedication to the company's success over an extended period.

This position will make $45,000 - $65,000 annually, depending on experience.

Benefits

• Benefits package: Medical, Dental, Vision & FSA
• 401(k) / Roth with employer match, & Profit Sharing
• PTO and paid holidays
• Life and Disability insurance
• Employee Discounts
• Educational Assistance Program

What You Will Do

In this position, you will provide direct Confidential Administrative support to the Company President and the Chief of Staff while indirectly supporting other top executives as needed. You will also handle all the traditional administrative duties and tasks needed to support the organization.

You will apply independent judgment and discretion as you solve problems of a sensitive, confidential, and financial nature. You will be responsible for reviewing and editing presentations and company documents and reconciliation of expenses. You will act as the confidant to the President and his Chief of Staff and will play an active role by actively supporting them with organizing events, recording information from meetings, documenting and tracking projects and tasks, other duties. You will also supervisor an office assistant

We encourage you to review the complete job description.

Qualifications

• A minimum of 5 years of Administrative Assistant or similar role. Experience supporting executive level leaders is preferred.
• Excellent customer service skills, leading with kindness, humility and a servant heart.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a dynamic environment.
• High level of proficiency in project management tools, especially in Microsoft Office Suite.
• Proven time management skills, meeting timelines, and due dates.
• Must possess strong project management skills.

Company Highlights

• Privately held company headquartered in Eugene, Oregon
• 65 years in business and still growing
• We have 39 branches and we do business in 46 states
• A family culture that thrives on high moral standards based on Christian values
• Experienced management & support staff
• A fun and collaborative work environment, participating in activities like Friday afternoon nerf gun wars and company retreats.

What's Important To Us Must Be Important To You:

• We feel Industrial Finishes is not just another company and not just another wholesale distributor. We have competitors just like everyone else. Apart from them is our pursuit for innovation and growth - while holding onto our family culture and Christian belief. Please see the ownership's statement of faith on our website.
• Our founder has a relentless commitment to doing things in a way that honors the Lord. Many of our team members share the same values.
• Our Core Values:
• Openness and humility from top to bottom of the organization - Arrogance kills off learning and growth by blinding us to our own weaknesses. Strength comes out of receptivity and the willingness to learn from others.
• An environment of accountability and personal responsibility - Denial, blame and excuses harden relationships and intensify conflict. Successful teams hold each other accountable and willingly accept personal responsibility.
• Freedom for risk-taking within appropriate limits - Both extremes - an excessive, reckless risk-taking and a stifling, fearful control - threaten any organization. Freedom to risk new ideas flourishes best within appropriate limits.
• A fierce commitment to "do it right" - Mediocrity is easy; excellence is hard work, and there are many temptations for shortcuts. A search for excellence always inspires both inside and outside an organization.
• A willingness to tolerate and learn from mistakes - Punishing honest mistakes stifles creativity. Learning from mistakes encourages healthy experimentation and converts negatives into positives.
• Unquestioned integrity and consistency - Dishonesty and inconsistency undermine trust. Organizations and relationships thrive on clarity, transparency, honesty, and reliable follow-through.
• A pursuit of collaboration, integration, and holistic thinking - Turf wars and narrow thinking are deadly. Drawing together the best ideas and practices, integrating the best people into collaborative teams, multiplies organizational strength.
• Courage and persistence in the face of difficulty - The playing field is not always level, or life fair, but healthy cultures remain both realistic about the challenges they face and unintimidated and undeterred by difficulty.

How We Paint the World of Business

Since 1958, Industrial Finishes & Systems, Inc. has remained one of the nation's leading distributors of paint, equipment and supplies. Headquartered in Eugene, Oregon, the Company serves customers in the automotive, recreational vehicle, aerospace, military, marine and industrial/panel markets through a growing nationwide network of 35 distribution centers. Our customers are fun! They build award-winning hot rods, refinish aircraft and manage technically-sophisticated production facilities. Our suppliers are among the best companies in the world. We're on the forefront of technology that is driving our industry and is changing the world.

Industrial Finishes & Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We have much to offer and we invite you to check us out: https://industrialfinishes.com/now-hiring-2/.