Payroll And Hr Administrative Assistant

Job Summary:

This position works closely with the Payroll Manager to ensure all payroll duties are completed. Also assists the HR/Payroll team to be organized and efficient in processing payroll, recruiting, hiring, training, and taking care of all team members as we strive to be the best employer on the Oregon coast. Keeps our projects and processes up-to-date and on track. Upbeat personality, great organization skills, Excel, and ADP experience highly desired.

Duties/Responsibilities:

• Works closely with the Payroll Manger to ensure all payroll duties are processed.
• Must work on Payroll/Paydays- Biweekly Mondays and Fridays
• Supports core HR processes for the HR & Payroll Team.
• Under the direction of the Director of HR, ensures the quality, integrity and confidentiality of all employee records, files, and ADP databases.
• Oversees and ensures compliance with EEO reporting as well as safety/OSHA reporting.
• Ensures full on boarding of new employees including KHG orientation, benefits enrollment, policies review, work tools, and use of HRIS and time and attendance reporting.
• Provides organization of workers compensation and unemployment claims.
• Ensures leave policies are communicated, adhered to and up to date with local, state, and federal laws; processes leave requests and claims.
• Participates in the recruitment of new employees including job postings, resume screening, interview scheduling, reference checking, and offer preparation.
• Assists in the organization and execution of the Summer Interexchange Program
• Supports and assists with company sponsored team member engagement activities.
• Helps in the organization of team member recognition programs.
• Verifies and maintains I9 documentation.
• Assists in providing system generated reports and compiling statistics on HR processes and projects to the HR Team
• Pick-up and delivery of various HR and Payroll work items to other company facilities.
• Performs additional duties as assigned.

Required Skills/Abilities:

• Driver’s license to pick-up and deliver, run errands as needed.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Ability to maintain strict confidentiality including but not limited to the areas of payroll, benefits, and employee relations.
• Compassionate, discreet, customer service oriented and a role model for KHG’s vision and core values.
• Computer proficiency along with strong analytical and problem-solving skills.

Education and Experience:

• Two years of Administrative Assistant experience.
• Experience with manipulating and creating Excel spreadsheets, including writing simple formulas.
• Experience with ADP Payroll System preferred.
• Experience with payroll processing.
• Experience in human resources administration preferred.
• Knowledge of HR practices including applicable local, state, and federal employment laws and regulations.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.