Bookkeeper (International, Fully Remote)

Logistics Summary:

• Position: Bookkeeper
• Type: 1099 subcontractor
• Location: 100% remote, international
• Hours: EST U.S. business hours - part time or full time
• Compensation: $5-$10/hr
• Requirement: Experienced in Quickbooks Online and bookkeeping for small U.S. based businesses, with ideally experience in agency / service provider business model experience.

Seeking you... if you:

• have an eagle eye for details and always dot all the i's and cross the t's
• geek out on all things numbers, finances, and bookkeeping
• have experience with Quickbooks Online and Google Sheets
• are masterful at context switching and can juggle tasks and projects seamlessly and efficiently
• feel an insatiable desire to excel, learn, persevere, optimize, deliver quality, and get results
• have a high mental acuity and can easily pick up on new situations and environments
• are excited by a people-centric approach to collaborating within a team and a commitment to DEIB
• are resourceful, proactive, and a problem solver - heck, you thrive on it!

Who We Are

Magical Teams is a premium operations, hiring, and management consultancy on a mission to help small businesses build and manage their teams in a more effective, inclusive, and empowering way. We offer custom 1-on-1 “done for you” services that integrate into our clients’ businesses. Our core values are kindness, communication, freedom, shared ownership, and leaning into our optimal zone of discomfort. Our CEO, Christina Salerno, has been building and supporting small businesses for over 15 years and we've built an impressive team who bring a wealth of expertise across all areas of operations. We are a small team with big hearts and exceptional work ethics. Our clientele are typically: mission-driven and impact-oriented, women founders or women in leadership, equity-centered and prioritize DEIB, and have a very high bar for quality + efficiency.

Responsibilities and Areas of Need

We are in need of a bookkeeper to assist with our internal finances. We've grown to the level where there a lot of details and moving parts to keep track of and we need someone with a keen eye and memory who is highly organized, efficient, and proactive.

This can be a part-time or full-time position depending on your availability, areas of interest, and expertise. We will need a minimum of 15-20 hours per week and availability during Eastern Standard time zone U.S. hours between 9am - 6pm weekdays.

We are looking for someone to own the following:

• Execute processes for accounts payable, accounts receivable management, reconciliation, and closing the books monthly.
• Record financial transactions accurately and efficiently in our Quickbooks Online accounting platform.
• Collect data weekly from our time tracking tool and update our tracking spreadsheet.
• Track and manage reimbursements, discounts, referral fees, and team commissions.
• Collect and organize business receipts and match them to transactions in Quickbooks.
• Update our profit & loss budget, cash flow, and other financial spreadsheets with AR/AP actuals and overall revenue/expenses for accurate projections.
• Assistant with estimated taxes and set aside each month in our tax bucket account.
• Prepare financial reports by collecting, analyzing, and summarizing data and KPIs from Quickbooks, TMetric, or other sources for the CFO/CEO and other leadership team members.
• Maintain documentation of processes and SOPs related to assigned responsibilities.
• Support the operations team by adding a new hire's information into our payment processing tools.
• Self-manage and execute on tasks while juggling various projects and routines, including: updating our project management tool with timelines, status updates, and requests for QA/reviews.

Skills That Will Enable You To Thrive:

• You learn quickly, like, really quickly. You can grok the situation and what is needed with a minimal amount of context and details.
• You excel at balancing being thorough and efficient in a 100% remote work environment with multiple clients/projects at various stages.
• You are highly skilled at self-management. You've developed your personal organization workflows so that you meet deadlines while still being flexible for emergent re-prioritization.
• You are reliable and ensure others always know what you are doing, by when, and proactively follow-up about action items you are waiting on.
• You take pride in refining your communication so it is clear and concise, both written and verbal.
• You have a strong internal drive to exceed expectations, self-resource, and take initiative.
• You value collaboration and are discerning about when to reach out for support and ask questions.
• You are dedicated to high-quality excellence, love to receive and give feedback, and have intentionally developed your emotional maturity to not take things personally.
• You appreciate personal development, are committed to diversity, equity, inclusion, and belonging, and are passionate about your own growth.
• You are detail oriented. Still paying attention? Put the secret code “I have found my peeps” in the 2nd to last application question - "Is there anything else that you want to tell us?"
• You are quick to pick up new tech and tools. We work in a variety of online tools and are always learning new ones for our clients. You will need to be able to fully utilize our core tech tools, including: Quickbooks, TMetric, Melio, Wise, ClickUp, Google Drive, LastPass, Slack, and many more.
• You have a reliable computer and internet connection and can use video conferencing services such as Zoom.

Why It's Awesome To Join Our Team

1) Work virtually from anywhere! We are remote first and always will be. While we do work within primarily Eastern Standard Zone business hours, most of what we do doesn’t have set hours.

2) You’ll work with extraordinary people. Everyone on our team has unique superpowers that are well honed in different areas. If you like working with organized, passionate, responsible, communicative, talented, accountable, creative, generous, fun, and ambitious people… that’s us.

3) We are ALL about mentorship! We mentor clients, everyone gets mentorship, and we mentor each other. We have 1:1 mentorship, internal team trainings, co-working, and a constantly growing resource library.

4) We care about people, empowerment, inclusion, wellbeing, and we implement this in our client services and internal team. If that’s appealing to you - and you care too - you’ll be able to have a direct meaningful impact!

5) We have a high bar for excellence, execution, efficiency, results, and integrity. If you’re dedicated to detail-oriented quality, you’ll succeed here fast.

Magical Teams is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We highly encourage candidates who are LGBTQIA2S+, BIPOC, neurodiverse, disabled, from rural areas, and other communities.

Important: We take the time to read each and every application submitted. We request thoughtful responses to the application questions in order to be considered for proceeding forward in our process.