Bookkeeper

Glenn Feldmann Darby & Goodlatte, a well established law firm in downtown Roanoke is looking for a dependable and hard-working Bookkeeper. This position reports to the Members. Specific job responsibilities include, but are not limited to, the following:

HUMAN RESOURCES

· Assist with the hiring of all administrative staff including advertising, interviewing, and new employee orientations

· Prepare and distribute weekly calendar

· Set up new employees in TABs, Worldox, payroll, phone system, printers

· Coordinate annual insurance renewal

· Handle medical reimbursement

· Prepare staff performance reviews packets

· Administer the Personnel Policy and develop recommendations for the updating of policies and procedures as appropriate

· Maintain Employee Calendar

FINANCIAL ADMINISTRATION

· Process Daily Cash and prepare deposit daily

· Process bi-weekly accounts payable

· Ensure all bookkeeping and finance operations are streamlined

· Process Accounts Payable, Billing, Month End, General Ledger, Management Reports, Financial Policies, Payroll, Year End Procedures, 401(k) Retirement Plan, and all other financial and bookkeeping matters

· Trust account maintenance

· Process check requests on a daily basis

· Process month end and prepare MMR reports

· Process monthly billing including preparing prebills, final billing, and collections and processing through Tymetrix

· Process client credit card payments

· Maintain daily oversight of cash flow status

· Provide assessment of finances and reports on a monthly basis

· Establish new reporting options that allow the firm to better assess all aspects of the firm

· Recommend appropriate budgeting line items and coordinate the annual budget process

· Coordinate with accountants for year-end tax preparation

BUSINESS ADMINISTRATION AND OPERATIONS

· Coordinate annual renewal of all insurance policies

· Continually audit all vendors and service providers to ensure the firm is getting best possible services or products at best possible prices

· Send W-9s as requested

· Coordinate Shareholder Meetings as directed by Members including emailing shareholders, preparing agenda, attending meetings, and recording and distributing minutes

· Investigate new programs, processes, or systems as requested (IT, data management, etc)

· Back-up legal assistants in their absence

· Coordinate special events and projects (firm gatherings, etc)

· Coordinate print marketing including news releases and advertising

· Coordinate annual listings including Super Lawyers, Meritas, etc.

· Manage marketing budget and report monthly during shareholder meeting

· Coordinate maintenance of website and search engine marketing

· Recommend annual budgeting for Marketing

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person