Bookkeeper/Administrative Assistant

Job Overview:
We are seeking an Administrative Assistant who excels in bookkeeping and is proficient with both Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks, alongside a keen understanding of Google Workspace tools (Google Docs, Sheets, etc.). This role is essential for maintaining our operational integrity through detailed financial management and record-keeping. Offered as a full-time position, it comes with competitive compensation and avenues for career growth.

Responsibilities:

• Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings using Google Calendar, managing digital calendars, and making travel arrangements.
• Develop and disseminate various types of documents such as correspondence, reports, and presentations, using Microsoft Office Suite and Google Docs.
• Maintain precise and orderly records, both electronic and physical, utilizing Google Drive and Microsoft Office tools for optimal file organization.
• Lead bookkeeping tasks including account reconciliation, payroll processing in QuickBooks, and general ledger reconciliation, with the use of Excel for financial tasks.
• Manage data entry and database upkeep, incorporating Google Forms and Sheets for efficient data collection and analysis.
• Prepare financial reports, including journal entries and ledger management, employing Excel for accurate financial calculations and analyses.
• Conduct research on assigned topics, leveraging advanced search techniques and tools across Google and Microsoft platforms.
• Handle procurement and inventory management of office supplies, using Google Sheets and Excel for meticulous tracking.
• Address incoming communications, ensuring timely responses to calls and emails, and directing inquiries appropriately.
• Participate in or lead special projects as required, demonstrating adaptability and project management skills.

Qualifications:

• High school diploma or equivalent required; additional certifications in office administration or bookkeeping highly regarded.
• Proven track record as an administrative assistant, with a strong emphasis on bookkeeping experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks is mandatory, with a solid understanding of Google Workspace (Docs, Sheets, Calendar, Drive) as an added advantage.
• Exceptional organizational skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Precise attention to detail, particularly in data entry and record maintenance.
• Understanding of basic financial principles, with hands-on experience in accounting tasks.
• Commitment to confidentiality in handling sensitive information.
• Robust problem-solving skills and the ability to operate independently.

Competitive salary reflective of experience, complemented by benefits such as health insurance, paid time off, retirement plans, and more, is on offer. If you are a motivated individual, proficient in Microsoft Office Suite, QuickBooks, and Google Workspace, with a passion for bookkeeping and administrative support, we encourage you to apply. Join our team as an Administrative Assistant and play a vital role in our operational success with your meticulous organizational and financial management skills.

Job Type: Part-time

Pay: $19.27 - $23.21 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience level:

• 5 years

Schedule:

• Choose your own hours

Supplemental pay types:

• Bonus opportunities

Work Location: Hybrid remote in Norfolk, VA 23510