Aesp - Lcts Administrative Assistant (20 Hrs/Week)

Description: Under the direction of the Governance Comission and Executive Director, North West Health Family Service Collaborative, the LCTS Administrative Assistant is responsible for providing extensive administrative support to NWHFSC personnel. Duties include scheduling, coordinating activities and assisting with communication materials associated with collaborative-sponsored events, workshops and meetings; coordinating calendars, maintaining records for staff activities; assisting the Coordinator with preparing and managing financial budgets and grants records; assisting the District Webmaster with maintaining the correctness and functionality of the Collaborative's website; editing and producing newsletters and report.
Responsibilities and tasks include:

• Maintain office space in professional and welcoming condition.
• Track and manage financial reports on monthly basis; Includes bookkeeping, accounts receivable and payable duties.
• Manage databases for email communications list, partners, service affiliates, and edit content for brochures, newsletters, and annual reports.
• Track and update appointments or event dates as needed on calendar.
• Administer schedule for the NWHFSC Coordinator.
• Field phone calls and emails as needed.
• Order office supplies, including IT equipment.
• Other general duties as needed or assigned.

Minimum qualifications include:

• High school diploma or GED.
• Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and educational terminology. Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Sign-up Genius, and web based applications. Knowledge of bookkeeping concepts and terminology. At least one year previous administrative and/or related work experience.

• Prior related secretarial/clerical work experience desired.
• Prior customer service and Microsoft Office experience required.
• Experience in an education setting preferred.
• Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and educational terminology.
• Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Sign-up Genius, and web based applications. Knowledge of bookkeeping concepts and terminology. At least one year previous administrative and/or related work experience.

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, confidentiality, laws and rules as it pertains to job assignments.

Skilled in:

• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• The ability to collaboratively solve problems.
• The ability to work in an organized, efficient, and process-oriented manner.
• The ability to apply and follow record keeping procedures and protocols to maintain and process data.
• The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
• The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Summer opportunities
• and more

Description: Under the direction of the Governance Comission and Executive Director, North West Health Family Service Collaborative, the LCTS Administrative Assistant is responsible for providing extensive administrative support to NWHFSC personnel. Duties include scheduling, coordinating activities and assisting with communication materials associated with collaborative-sponsored events, workshops and meetings; coordinating calendars, maintaining records for staff activities; assisting the Coordinator with preparing and managing financial budgets and grants records; assisting the District Webmaster with maintaining the correctness and functionality of the Collaborative's website; editing and producing newsletters and report.
Responsibilities and tasks include:

• Maintain office space in professional and welcoming condition.
• Track and manage financial reports on monthly basis; Includes bookkeeping, accounts receivable and payable duties.
• Manage databases for email communications list, partners, service affiliates, and edit content for brochures, newsletters, and annual reports.
• Track and update appointments or event dates as needed on calendar.
• Administer schedule for the NWHFSC Coordinator.
• Field phone calls and emails as needed.
• Order office supplies, including IT equipment.
• Other general duties as needed or assigned.

Minimum qualifications include:

• High school diploma or GED.
• Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and educational terminology. Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Sign-up Genius, and web based applications. Knowledge of bookkeeping concepts and terminology. At least one year previous administrative and/or related work experience.

• Prior related secretarial/clerical work experience desired.
• Prior customer service and Microsoft Office experience required.
• Experience in an education setting preferred.
• Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and educational terminology.
• Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Sign-up Genius, and web based applications. Knowledge of bookkeeping concepts and terminology. At least one year previous administrative and/or related work experience.

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, confidentiality, laws and rules as it pertains to job assignments.

Skilled in:

• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• The ability to collaboratively solve problems.
• The ability to work in an organized, efficient, and process-oriented manner.
• The ability to apply and follow record keeping procedures and protocols to maintain and process data.
• The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
• The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Summer opportunities
• and more