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Form of work202400162S
Title:Administrative Coordinator I - Research Administration
FLSA status:Non-Exempt
Hiring Salary:This position is a pay grade 8. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category:Technical/Para-Professional
Department:Associate Controller - Financial Reporting
Division:Division of Finance and Operations
Open Date:05/09/2024
Open Until Filled:Yes
Educational and Experience Requirement:Bachelor’s Degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position:Performs administrative assistant duties to support the operation of the Office of Research Administration.
Primary Responsibilities:Performs administrative support duties. Collects, reconciles, and maintains complex data. Prepares, reviews, revises, and distributes documents and correspondence. Updates databases, sets up new awards, sends out award notifications, works on grant closeouts, and billing. Assists in developing training and resources for department administrators. Performs other related duties as assigned.
Other Specifications:Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Coordinates with multiple vendors for returns and problem reconciliation. Ability to handle large volumes of data entry with speed and accuracy is critical. Work requires the ability to perform work of considerable complexity which involves working independently towards general results, devising new work methods, interpreting policy, or meeting new conditions necessitating a high degree of ingenuity, initiative, and judgment. Must be able to work collaboratively with coworkers and provide a high level of customer service at all times. May devote from 25% to 50% of time to routine contacts by telephone with employees of other work units in obtaining or supplying information relating to work. Must have the ability to solve operational problems and make suggestions for process improvement.
Up to 40% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.
Full Time
Quicklink:https://shsu.peopleadmin.com/postings/39089
EEO Statement:Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
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