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Form of work
SalaryAbout us
WE ARE PHILANTHROPISTS
As a multi-generational philanthropic organization of mothers and daughters, we donate close to three million hours annually to over 6,000 charities in the United States. We practice philanthropy, the active effort to promote human welfare.
Our Vision
Connecting hearts, hands, and minds so that every community thrives.
Our Mission
Fostering the mother-daughter relationship through an ongoing commitment to philanthropy, culture and leadership.
JOB DESCRIPTION
JOB TITLE: Administrative Coordinator
REPORTS TO: Admin/Accounting/HR Specialist
STATUS: Part-time FLSA: Hourly/Non-Exempt
JOB PURPOSE: The Office Administrator coordinates various office tasks and functions to ensure office operations run smoothly at all times.
EDUCATION AND EXPERIENCE QUALIFICATIONS:
- High school diploma or equivalent required
- Associate’s degree in Administrative Support or a related field preferred
- 2 years’ experience working in an office administration or clerical role preferred
- Experience using office machinery (printer, copier, phone systems etc.) preferred
- Driver’s License required
An equivalent combination of education and experience may be considered if applicable and must be directly related to the functions and body of knowledge required to successfully perform the job.
JOB KNOWLEDGE SKILLS, AND ABILITIES:
- Excellent written and verbal communication skills
- Professional telephone and email correspondence skills
- Excellent customer service skills
- Ability to gather, summarize, and articulate information
- Ability to do calculations using basic mathematical skills
- Effective time management and prioritization skills
- Strong computer skills and proficiency with Microsoft Office
- Ability to work in a team environment
- Strong relationship building abilities, internally and externally
- Organized and detail-oriented
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answers phones and routes calls to appropriate people.
- Manages the info email (info@nclonline.org) and responds to inquiries.
- Provides customer service to chapter leaders, chapter members and potential members.
- Manages, sorts, and dispenses incoming mail, and prepares outgoing mail and packages.
- Logs, scans and deposits customer checks received in the mail.
- Maintains master company calendar – events, appointments, meetings, and video calls.
- Supports clerical accounting needs – expense reports, AR follow-up, reconciliations, etc.
- Provide specialized project support for the membership, communications, and programs department.
- Oversee and maintain record retention of NCL board meeting minutes.
- Coordinates staff celebrations - holiday gatherings, birthdays, anniversaries, etc.
- Assists with event coordination as needed – board meetings, summit, conferences, virtual events, reservations, etc.
- Assists with Human Resources tasks as needed.
- Provides support to national board, team leads, and national volunteers.
- Obtains authorization and orders supplies when needed.
- Performs various clerical tasks as needed (send memos, data entry, scanning, etc.).
- Notifies and reminds all parties of upcoming events, meetings etc.
- Reports any updates or pertinent issues that need addressing.
- Upholds and carries out company policies and procedures.
- Manages the front desk (as needed).
- Researches and manages office equipment purchase and leases as needed.
Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Part-time
Pay: $18.00 - $21.00 per hour
Expected hours: 20 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 4 hour shift
- Monday to Friday
Ability to Commute:
- Plano, TX 75024 (Required)
Ability to Relocate:
- Plano, TX 75024: Relocate before starting work (Required)
Work Location: Hybrid remote in Plano, TX 75024
