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SalaryJoin our team and make a difference by providing essential support for our Public Works Department! The Public Works team works diligently to ensure that we have safe and reliable infrastructure to support the quality of life for the Fate community. This position performs critical administrative and clerical work in support of the Public Works Department by preparing correspondence, reports, maintains records and related work. This position also prepares and maintains spreadsheets and other statistical data as required.
What We Offer:
- 4 days a week, 10-hour shifts with rotating on-call. Enjoy 3-day weekends!
- Excellent benefits package, including retirement, paid holidays and paid time off
- Full healthcare coverage
- $5,100 Health Reimbursement Account (HRA) for covering dependent premiums or unreimbursed medical expenses
- Professional development opportunities
- Strong team with a collaborative work environment
PRIMARY DUTIES & RESPONSIBILITIES:
- Provides administrative support by preparing and reviewing correspondence, reports, forms, schedules, presentations, construction documents, and other materials for accuracy and proper format. Schedules appointments, books meeting rooms, and distributes mail. Prepares and proofreads reports, prepares and distributes work orders, completes other clerical duties as needed.
- Provides customer service by answering telephone, greeting and assisting walk up customers, and responding to email.
- Provides department support with accounts payable and purchasing functions by creating and processing invoices, check requests, requisitions, and purchases orders; assigning account codes, submitting paperwork for payments; maintaining account balances; and reconciling P-cards.
- Administers the department work order system by coordinating implementation, maintenance and training.
- Coordinates the issuance of Right of Way permits by approving, tracking, scheduling inspections and documents close out.
- Liaisons with the Utility Billing department regarding account disconnects and reconnects, trash pick-up complaints and tracking.
- Coordinates and schedules the City’s 50/50 sidewalk repair program.
- Coordinates response to repair requests and complaints submitted through the Click Fix app.
- Assists the Project Engineer with tracking for Impact Fees.
- Assists the Public Engagement Coordinator by providing information regarding department activities for social media postings.
- Creates and maintains spreadsheets to track project expenses, maintain budget, and other information as needed.
- Assists in the preparation of presentations and agenda items for City Council and other meetings.
- Maintains records and databases by creating, updating and maintain files and records, creating and maintaining databases, obtaining and entering information into databases, compiling and preparing information for reports and researching or searching for information in files and databases. Serves as the Records Liaison for the Department’s Records Management Program.
- Assembles, researches and summarizes information from various sources and prepares special or recurring reports.
- Coordinates and processes purchases for department supplies and uniforms which includes initiating and tracking purchase orders and orders received.
- Maintains and organizes office supplies.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
- High School Diploma or GED.
- Four years of general office experience. Experience in local government preferred.
- Proficiency in the use of Microsoft Word and Excel.
- Possession of a valid Texas driver’s license.
- A combination of education, training and experience providing the required knowledge, skills and abilities may be considered.
Job Type: Full-time
Pay: $22.74 - $26.76 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 10 hour shift
- Day shift
Work Location: In person
