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Form of workGeneral Description Toho Water Authority is seeking a highly skilled and motivated Procurement Coordinator to join our dynamic team. The ideal candidate will be crucial in managing our procurement processes, optimizing supplier relationships, and ensuring the efficient sourcing of goods and services in the Florida government procurement sector. This is an excellent opportunity for an experienced procurement professional looking to impact a fast-paced and growing organization significantly.
The ideal procurement candidate will be at the Senior or II level and will perform detailed work in the preparation, research, writing, evaluation, and administration of bids and contracts, proper administration of solicitations, specifications, scopes of work, coordinating contract specifications, compliance and monitoring project management timelines. Senior Procurement Coordinator ($34.94 - $49.91) Salary Procurement Coordinator II ($31.19 - $44.56) Hourly Procurement Coordinator I ($27.85 - $37.13) Hourly Senior Procurement General Description: The Senior Procurement Coordinator is responsible for overseeing a team of procurement analysts, ensuring the efficient execution of procurement strategies, and driving optimal cost savings while maintaining high-quality standards. This role requires exceptional analytical abilities, collaborative leadership skills, and a deep understanding of procurement processes and industry best practices.
The Senior Procurement Analyst performs complex procurement analysis, oversight, delivery, and process improvement solutions to support Toho Water Authority. This is accomplished by developing and overseeing solicitation packages, contracts planning, and forecasting for procuring materials and services, analyzing proposals and determining contract strategies, soliciting and scheduling funding and authorizations, evaluating bid and proposals for technical compliance, developing and monitoring project management timelines, and coordinating contract specifications. This position is responsible for handling the most complex procurements, problem solving and mediating of challenging or unexpected problems involving multiple stakeholders and departments.
Procurement Coordinator II General Description: The Procurement Coordinator II supports the success of all Toho Water Authority stakeholders and is responsible for ensuring the efficient execution of procurement strategies while driving cost savings and maintaining high-quality work product standards. The Procurement Coordinator II performs complex procurement services, analysis, and implements process improvement solutions. The role supports Toho Water Authority staff with procuring a wide variety of commodities and services including professional services and alternate delivery methods of construction such as Construction Manager at Risk (CMAR) or other strategies.
The work involves leading all phases of the procurement process, from bid preparation through granting of the award for procurement and contract management including extensions, amendments and facilitating vendor performance issues. The Procurement Coordinator II will also contribute to the team by sharing knowledge and implementing continuous improvement strategies and processes with peers. Work is performed according to Toho Water Authority procurement guidelines, State of Florida laws, and any applicable federal laws and regulations to include requirements of grant agreements.
Procurement Coordinator I General Description: The Procurement Coordinator supports the success of all Toho stakeholders and is responsible for ensuring the efficient execution of procurement strategies while driving optimal cost savings and maintaining high-quality standards. This role requires exceptional analytical abilities, collaborative teamwork skills, and a working knowledge and understanding of procurement processes and industry best practices. The Procurement Coordinator performs complex procurement analysis, oversight, delivery, and process improvement solutions to support Toho Water Authority.
This is accomplished by developing and overseeing bid solicitation packages, contracts planning, forecasting for procuring materials and services, analyzing proposals and determining contract strategies, soliciting and scheduling funding and authorizations, evaluating bid and proposals for technical compliance, developing and monitoring project management timelines, and coordinating contract specifications. This position is responsible for handling complex procurements, problem solving, and mediating of challenging or unexpected problems involving multiple stakeholders and departments. Essential Functions Procurement manual updates and new policies implementation CIP projects procurement and planning CMAR CCNA WIFIA Resilient Florida funding Senior Procurement Coordinator Essential Functions: Leads and supervises a team of procurement analysts, providing guidance, support, and mentorship to ensure high performance and professional development.
Develops and implements effective procurement strategies and processes, optimizing cost savings, supplier management, and contract negotiation. Recommends, develops, and implements improved process methods and procedures. Monitors and analyzes procurement data, trends, and metrics to identify opportunities for process improvement and cost reduction.
Collaborate with cross-functional teams, including finance, operations, and legal, to align procurement strategies with overall organizational goals. Provides high level of service to internal and external customers while effectively resolving inquiries and challenges. Evaluate and select suppliers based on predefined criteria, negotiate contracts, and manage supplier relationships to ensure the highest quality and value for the organization.
Conduct market research and stay updated on industry trends, emerging technologies, and best practices to drive innovation and continuous improvement in procurement processes. Establish and maintain strong relationships with key stakeholders, both internal and external, to understand their needs, provide strategic advice, and influence decision-making processes. Ensure compliance with procurement regulations, standards, and requirements.
Prepares and presents reports, performance metrics, and analysis to stakeholders, highlighting achievements, challenges, and recommendations. Manages multiple projects, facilitates award of contracts, ensures vendor Insurance compliance and verification of contractor licenses. Collaborates with departments to establish goals and timelines for projects, pre-qualification and proposal evaluations, Solicits procurements by evaluating bids, preparing documents, determining procurement strategy for projects including proposals and professional services, conducting solicitations, managing solicitation process, determining sufficient project scope, conducing pre-proposal meetings, public bid openings, and pre-construction conferences, conducting contract negotiations and oral presentations, preparing correspondence, and administering bid protests, processes materials/supplies as needed.
Develops scope of work for RFP's, participates in the evaluation and selection of vendors and contractors, and proactively monitors contract budgets. Determines financial methods, procedures to support departmental services and programs; completes cost-benefit analyses and reviews and prepares financial and statistical reports. Procures design-build contracts and ensure that all aspects of these projects fall within the Consultant's Competitive Negotiation Act (CCNA) guidelines.
Supervises and trains staff; plans, assigns, and directs employees' work. All other duties as assigned. Procurement Coordinator II Essential Functions: Prepares complex bid and proposal documents to include all contractual requirements and specifications received from the end user; utilizes the automated procurement system with good judgment and understanding of the commodity codes, to determine vendors from whom to solicit bids and proposals; assignments require critical thinking and independent judgment carried out within the guidelines of established policies and procedures, Monitors the status of assigned contracts with staff to prepare for timely renewals or new solicitations; analyzes requests for price increases and contract extensions; confers with departments regarding specifications and updates when preparing solicitations.
Manages pre-bid and pre-proposal conferences; conducts public formal bid openings and proposal closings; receives and analyzes bids proposals received for conformance with specifications and other requirements; initiates the approval process and procurement award to the Board and Executive Staff from the department or evaluation committee's recommendation. Conducts review and approval of purchase orders in a timely manner. Serves as primary contact to Toho's departments and outside agencies for the purpose of obtaining purchase order authorization for commodities and services; as primary contact between Toho's departments and vendors/bidders for various commodities and services.
Reviews sole source procurement requests to determine if all legal requirements have been met; analyzes quotations received for small procurements. Uses e-procurement platform and financial management software for solicitations, purchase orders and contract management. For Professional Services solicitations under Florida 287.055, ensures that all projects and documents fall within the Consultant's Competitive Negotiation Act (CCNA) guidelines.
Collaborates with Toho Water Authority staff advising on procurement procedures and managing solicitations and contracts. Facilitates meetings with staff and vendors to address contract performance issues and creates documentation of results. Ensure Toho's procurement practices fall within compliance guidelines for use of Federal and State Grants, Loans, & etc.
All other duties as assigned. Procurement Coordinator I Essential Functions: Develops and implements effective procurement strategies and processes, optimizing cost savings, supplier management, and contract negotiation. Recommends, develops, and implements improved process methods and procedures.
Monitors and analyzes procurement data, accurate historical contract spending trends, and performance measures to identify opportunities for process improvement and cost reduction. Collaborates with cross-functional teams, including finance, operations, engineering, and legal, to align procurement strategies with overall organizational goals. Provides high levels of service to internal and external customers while effectively resolving inquiries and challenges; is vested in the success of all departments and stakeholders.
Evaluates and selects suppliers based on predefined criteria, negotiates contracts, and manages supplier relationships to ensure the highest quality and value for the organization. Conducts market research and stays updated on industry trends, emerging technologies, and best practices to drive innovation and continuous improvement in procurement processes. Establishes and maintains strong, positive relationships with key stakeholders, both internal and external, to understand their needs.
Provides strategic advice and provides accurate data to support informed decision-making. Ensures compliance with procurement regulations, standards, and requirements. Prepares and presents reports, performance metrics, and analysis to stakeholders, highlighting achievements, challenges, and recommendations.
Manages multiple projects, facilitates award of contracts, verifies sole sources, and ensures vendor Insurance compliance and verification of contractor licenses. Collaborates with departments to establish goals and timelines for projects, pre-qualification and proposal evaluations, Solicits procurements by evaluating bids, preparing documents, determining procurement strategy for projects including proposals and professional services, conducting solicitations, managing solicitation process, determining sufficient project scope, conducing pre-proposal meetings, public bid openings, and pre-construction conferences, conducting contract negotiations and oral presentations, preparing correspondence, and administering bid protests, processes materials/supplies as needed. Develops scope of work for RFP's, participates in the evaluation and selection of vendors and contractors, and proactively monitors contract budgets.
Determines financial methods, procedures to support departmental services and programs; completes cost-benefit analyses and reviews and prepares financial and statistical reports. Procures design-build contracts and ensure that all aspects of these projects fall within the Consultant's Competitive Negotiation Act (CCNA) guidelines. All other duties as assigned.
Minimum Qualifications Senior Procurement Coordinator Minimum Qualificiations Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain that required qualification would be: Bachelor's degree in Business Administration, Finance, or related field. Minimum of five years' experience working in public sector procurement or contract administration.
Proven experience in procurement analysis, contract negotiation, and supplier management. Three years of supervisory experience or experience in leading project teams. Experience using financial software applications for contracts/purchase orders and an e-procurement platform such as OpenGov/Bonfire/Bidnet, SAP, and Oracle.
Must possess a professional purchasing related certification such as Certified Professional Public Buyer (CPPB) Certified Professional Public Officer (CPPO); Certified Procurement Professional (CPP) or Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (C.P.M)or as a condition of employment, must obtain a similar credential within 24 months of employment. Must possess and maintain a valid state of Florida Class E Driver's License. DESIRABLE QUALIFICATIONS: Strong communication and interpersonal skills, with the ability to effectively and positively collaborate with internal and external stakeholders at all levels.
Experience in Florida Public sector procurement is preferred. Ability to collaboratively implement process improvements, policies, and procurement manual updates with cross-functional departments. Excellent analytical and problem-solving abilities with a keen attention to detail and timely follow-through.
Extensive knowledge of procurement processes, strategic sourcing, and supplier relationship management. Knowledge of procurement construction, CCNA, Design-Bui...
