Administrative Coordinator I

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Agency

Department

Proposed Minimum Salary

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Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world-class academic programs, and exceptional students eager to learn, discover, and make a difference. The educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world-renowned experts, and hands-on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world-changing areas. Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu

What We Want

The Administrative Coordinator I will p rovide administrative support to department leadership. This position will assist in resolving complex, highly sensitive and confidential administrative matters as well as apply, interpret, and communicate University policies and procedures. In addition, they will assist the Business Administrator with processing reimbursements, maintain departmental payment cards and prepares expense reports, and liaise with department leadership and Business Administrator. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What You Need to Know

Starting Salary: $40,000 per year

Required Education and Experience:

• Bachelors or equivalent and two years of office administration experience

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Effective verbal and written communication skills

Preferred Education and Experience:

• Ability to cultivate and maintain professional working relationships

• Ability to learn quickly and maintain knowledge on TAMU systems and programs (Concur, AggieBuy, Canopy, etc.)

Physical Requirements:

• Ability to assist with rolling tables and chairs between rooms for meeting set-ups

Responsibilities:

• Office Management: Provides front desk coverage. Provides administrative support to department leadership. Serves as the first point of contact and coordinates responses to requests for information. Creates, establishes, and maintains files and documents. Maintains office spaces, to include updating office signage and managing asset inventory. Maintains departmental parking reservations. Updates office schedule to maintain the team’s overall availability and part-time employee schedules. Assists in resolving complex, highly sensitive and confidential administrative matters. Applies, interprets, and communicates University policies and procedures, and serves as a resource.

• Program Support: Assists in the management of the colloquium series. Maintains GCHR’s event spaces and manages room schedules. Assists with Advisory Board meetings, correspondence, and membership files. Assists with grant application processing, to include filing materials, sending confirmations, and basic coordination of review.Assists with the Working Groups program. Provides support to the Program Coordinator in arranging travel and logistics for guests.

• Business Support: Assists the Business Administrator with processing reimbursements. Maintains departmental payment cards and prepares expense reports. Liaises with department leadership and Business Administrator on budgets and p erforms other duties as assigned.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.